Administrative Assistant Job at Airswift, Roxana, IL

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  • Airswift
  • Roxana, IL

Job Description

Our client, a major Oil & Gas company is seeking a Technical Admin Assistant to work within their facilities located in Roxana, IL for a 12-month contract (possible to extend)

Responsibilities:

  • Assemble PCMS Reports and Isometric Drawings for Corrosion Survey Packages in a timely manner, in accordance with the inspection schedule.
  • Deliver completed Corrosion Survey Packages to Unit Inspectors for final review and distribution.
  • Maintain the duty schedule and Vacation Calendar for the Mechanical Integrity and Reliability group.
  • Make minor CAD revisions on Inspection Isometric Drawings upon request.
  • Provide additional reporting and documentation support for turnarounds or outages as needed.
  • Collaborate with P66 Inspectors and contract NDE personnel for continuous improvement.
  • Provide support and backup to inspectors for tasks that require additional assistance to maintain departmental goals.
  • Assist in various administrative tasks, including printing, scanning, organizing, document retrieval, and meeting setup.

Qualifications:

  • Excellent written and verbal communication skills.
  • Strong organizational skills for managing schedules, files, and projects efficiently.
  • Ability to prioritize tasks, anticipate deadlines, and manage time effectively.
  • Proficiency in Microsoft Office Suite, primarily Excel, Word, and SharePoint.
  • Familiarity with basic office procedures such as filing, photocopying, scanning, and printing.
  • Ability to work within a team and/or network environment and contribute to the success of the company.
  • Legally authorized to work in the United States without restrictions.
  • High school diploma or GED equivalent.

Preferred Experience:

  • 2+ years in an administrative support role.
  • Experience with SAP.
  • Experience with PCMS.
  • Experience with AutoCAD.

Job Tags

Contract work,

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