Job Description

Project Assistant

Onsite: Maitland, FL

Contract to Hire

We are seeking a detail-oriented and highly organized Project Assistant to join our dynamic team. This role involves coordinating project deliverables with clients, vendors, and internal team members while managing essential documentation and quality control processes. The ideal candidate will provide administrative support, facilitate communication, and ensure the smooth execution of project-related tasks.

The Project Assistant will be a part of a collaborative team dedicated to supporitng project operations. This position involves a combination of document control, general administrative support, and file management for client interactions. The team fosters a supportive and cooperative work environment, where members take their roles seriously and prioritize each other's success.

Key Responsibilities:

• Coordinate project deliverables with clients, vendors, and internal teams.
• Manage drawing check-in/check-out within the client’s drawing management system and download reference drawings as needed.
• Oversee Quality Control tracking and organization to maintain accuracy and compliance.
• Plan and coordinate team events, including lunches, meetings, training sessions, and workshops.
• Maintain and organize team resumes and project sheets for proposal efforts.
• Record, format, and publish team meeting minutes to ensure clear communication.
• Manage and update key team documents, including distribution matrices, organizational charts, and contact lists.
• Serve as a communication liaison between internal teams and clients regarding scheduling conflicts and travel arrangements.
• Track and register team members for required project trainings.
• Act as the main point of contact for project-related inquiries, prioritizing tasks effectively.
• Stay ahead of corporate program and software updates to assist in company-wide rollouts.

Qualifications & Requirements:

• Minimum of one year of applicable office/clerical experience preferred.
• Proficiency in Microsoft Word, Excel, Access, Outlook, and PowerPoint required.
• Strong written and verbal communication skills with a confident approach to interacting with various team members.
• Exceptional organizational skills with keen attention to detail.
• Ability to take initiative, problem-solve, and effectively manage multiple priorities.
• Leadership skills and a proactive mindset to support the team’s success.

ABOUT EIGHT ELEVEN:

At Eight Eleven, our business is people. Relationships are at the center of what we do. A successful partnership is only as strong as the relationship built. We’re your trusted partner for IT hiring, recruiting and staffing needs.

For over 16 years, Eight Eleven has established and maintained relationships that are designed to meet your IT staffing needs. Whether it’s contract, contract-to-hire, or permanent placement work, we customize our search based upon your company's unique initiatives, culture and technologies. With our national team of recruiters placed at 21 major hubs around the nation, Eight Eleven finds the people best-suited for your business. When you work with us, we work with you. That’s the Eight Eleven promise.

Eight Eleven Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, national origin, age, sex, citizenship, disability, genetic information, gender, sexual orientation, gender identity, marital status, amnesty or status as a covered veteran in accordance with applicable federal, state, and local laws.

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