Job Description

Brunel is currently searching for an Administration Assistant for a long-term contract position with our client located in Phoenix, Arizona.

This position will be based in Phoenix, AZ and will report to the Contracts Manager.

Area of Focus:

Under general supervision, the incumbent will provide diversified administrative support for the leadership and staff of a functional unit at assigned project.

Additional responsibilities:

• Coordinate the daily operation of the functional unit on the assigned project.
• Prepare agendas, transcribe and distribute minutes of committees, commissions and meetings.
• Perform complex, diversified and specialized secretarial/administrative work for site leadership or functional unit staff.

1. Prepare and type memoranda, letters and reports. Create computer forms, templates and tables. Compile statistical data.

• Review and recommend new or enhanced operating procedures.
• Set up and maintain complex electronic and paper filing systems.
• Create and Maintain Contract Administration Logs/Registers such as Correspondence, Insurance, Payment, Contract Status and Change Orders/Change Order Requests.
• Transmittals of Contract Documents as required for record keeping.
• Interpret established policy and provide information for the resolution of problems.
• May attend meetings with or as a representative of their supervisor.
• Performs other duties as required.

Job Scope:

Nature of work: Works on mostly routine tasks and usually implements solution through individual effort

Level of interaction: Collaborates mostly with peers in the same functional area, and/or department and has moderate external interaction

Autonomy/decision making: Works under frequent supervision and has limited latitude to set objectives, priorities and timelines impacting the individual assigned area of work

Budgetary responsibility: Has no budget responsibility.

Managerial responsibility: Does not manage people, function, projects or programs

Requirements:

• High School diploma or equivalent
• Five (5) years administrative/secretarial experience.
• Strong (oral and written) communication and documentation skills.
• Experience with heavy industrial engineering and construction projects administration
• Must be a self-starter, quick learner, highly productive and have strong business ethics.
• Must have working knowledge of standard Microsoft Office products.
• Ability to work with general office equipment such as a personal computer and keyboard and photocopier.

Offer:

• Full-time employees are eligible for benefits. Benefits include medical, dental and vision that will begin on your first day of employment. 401K matching – 50% match, up to 3%.

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