Job Description

Purpose of the Role

To ensure the smooth daily operations of Elsewedy Electric’s Houston office through professional front-desk service, administrative coordination, and office facility management. This role will act as the face of the company for visitors and a support system for internal employees, while also coordinating payroll processing with the HR and finance teams.

Key Responsibilities

Reception & Guest Services

• Welcome visitors, clients, and partners in a professional and friendly manner.
• Maintain a tidy and organized front-desk and waiting area.
• Handle incoming calls and mail distribution.

Office & Facility Management

• Oversee the cleanliness and upkeep of office spaces (approx. 200–300 sqm).
• Coordinate with external vendors for security, cleaning, pantry supplies, waste management, and other facility services.
• Manage meeting room bookings and ensure readiness (IT, seating, refreshments, etc.).
• Monitor office supplies and pantry stock; place orders when needed.
• Ensure safety and cleanliness of restrooms, pantry, and cafeteria areas.

Administrative Support

• Draft and circulate internal memos, announcements, and basic correspondences.
• Support with arranging team gatherings, internal events, and visitor hospitality.
• Maintain basic records related to utilities, access cards, vendor contracts, and facility checklists.

Payroll Coordination

• Track and report daily employee attendance and absence records to HR and management, ensuring accuracy and timely updates.
• Act as the Single Point of Contact (SPOC) between the office and relevant Sector HRBPs.
• Collect monthly earnings and any variable pay components for all employees.
• Coordinate the monthly payroll cycle with the assigned external payroll service provider.
• Ensure timely and accurate disbursement of salaries and compliance with US payroll and tax requirements.

Profile Requirements

• 2+ years of experience in office administration or facility coordination.
• Proficient in Microsoft Office (Outlook, Excel, Word).
• Excellent communication and organizational skills.
• Discreet, trustworthy, and service-oriented.

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