Job Description

We are seeking a proactive and highly organized Administrative Assistant to support two senior executives. This position offers an exciting opportunity to contribute to a dynamic department in a fast-paced, professional environment. The role is hybrid, with a strong in-office presence required at least four days per week or more, based on business needs.

Key Responsibilities:

• Provide comprehensive administrative and office support to two senior executives.
• Manage high-volume calendars, schedule and coordinate meetings, reserve conference rooms, and ensure meetings run smoothly.
• Handle incoming calls, route inquiries appropriately, and follow up as necessary.
• Process and manage executive expenses, including P-Card reconciliation and reporting.
• Welcome and direct visitors in a professional manner.
• Assist with billing and coordinate with internal finance and external legal vendors.
• Edit and redline confidential legal documents and correspondence using attorney notes.
• Track and communicate real-time status updates on legal agreements and other critical documents.
• E-file and manage a high volume of legal and corporate records.
• Liaise with external legal counsel and internal stakeholders on corporate legal matters.
• Run and interpret reports from various platforms.
• Coordinate travel arrangements and submit detailed monthly expense reports.

Skills & Qualifications:

• Bachelor’s Degree is a plus or related experience.
• Minimum of 2 years’ experience in a general administrative or office support role; reception experience is a plus.
• Proficient in Microsoft Office Suite—especially Word (with redlining), Outlook, Excel, and PowerPoint.
• Experience with Acrobat Adobe Pro, including Adobe Sign, and document management systems such as NetDocuments.
• Strong attention to detail, excellent organizational skills, and the ability to multitask in a deadline-driven environment.
• Demonstrated professionalism, discretion, and ability to handle confidential information with integrity.
• Strong written and verbal communication skills.
• Ability to problem-solve and take initiative in managing day-to-day responsibilities with minimal supervision.

Benefits:

Benefit offerings include medical, dental, vision, additional voluntary benefits, 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria.

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