Job Description

Administrative Assistant

Contract

3-4 months with a chance to convert to perm

$22-23

Start ASAP

Process- onsite interview

Industry- Non-profit, social services (healthcare & employment services), about 300 employees

Hours- 8:30-4:30 with 1 hour lunch (35 hours per week)

Location- 630 Flushing Ave. Brooklyn, NY (right at Flushing Av G subway stop - need public transportation to get to this location - no drivers please)

WFH situation: Onsite daily

Background- yes

Why Open- Busy / need extra help. This non-profit just launched a new program on 10/1/25, and the program is very busy. Looking for an Admin with experience working at a non-profit or experience supporting underserved populations like substance abuse, mental illness or people receiving cash assistance.

Must haves:

-2+ years of general administrative experience

-Good communication skills (greet guests & answers phones)

-MS Office (Outlook, Word & Excel)

Preferred:

-Non-profit or social services industry

-Bilingual (Spanish / English)

-PowerPoint (to help create slides for their Case Workers)

Job Description:

A non-profit (social services provider) is looking for an Administrative Assistant.

Essential functions :

• Tracking daily attendance and updating SEAMS & Credible
• Collecting participant timekeeping hours (email, fax, hard copies)
• Collecting and reviewing excused documentation during workshops
• Ensuring all documents meet program compliance standards
• Processing daily FTR/FTC and generating the pending FTC list
• Distributing transit cards and maintaining accurate signature logs
• Reconciling transit cards with management
• Scanning, copying, uploading documents to Credible and shared drives
• Addressing outstanding rosters daily
• Providing backup coverage for reception/front desk
• Assisting with client enrollment
• Supporting additional program tasks as needed

Skills :

• High School Diploma/GED and 2+ years of relevant administrative experience
• Strong customer service, communication, and organizational skills
• Proficient with computers, online systems, and data entry
• Proficient with MS Office Suite
• Experience with under-resourced or public assistance populations preferred
• Ability to multitask in a fast-paced environment
• Bilingual (Spanish / English) preferred

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