Job Description

Administrative Assistant

Duration: Through 07/31/2026, with potential for extension based on performance and team needs.

Location: Saginaw, MI

Work Arrangement: Hybrid (In-office Monday, Tuesday, and Thursday; remote Wednesday and Friday)

Position Summary

Client is seeking a motivated and detail-oriented Administrative Assistant to provide comprehensive administrative support to our Business Operations team within the Gas Distribution Scheduling department. This role will support multiple locations and assist with scheduling operations, permitting, customer coordination, and other administrative tasks. This is an entry-level, onsite role based in Saginaw, MI.

Key Responsibilities:

• Process permits requests for various municipalities, including MDOT permits
• Submit Miss Dig Tickets and process Gas Distribution site checks
• Perform purchase card reconciliation related to truck permitting
• Assist with customer communication and coordination for Gas Distribution work (verbal and written)
• Provide general administrative support for managers and special projects
• Utilize internal systems, policies, procedures, job aids, and pre-established guidelines
• Perform other similar or related administrative duties as assigned

Required Skills & Qualifications:

• High School diploma or equivalent
• 0–1 year of relevant work experience (entry-level)
• Proficient in Microsoft Office Suite: Word, Excel, Outlook, Access
• Strong organizational skills with high attention to detail
• Self-motivated, team-oriented, and eager to learn
• Good written and verbal communication skills
• Ability to work effectively with cross-functional teams

Preferred Qualifications:

• Some college coursework or associate degree
• Prior experience in an administrative or clerical role
• Familiarity with SAP (Front/Back Office)
• Basic knowledge of scanner and plotter operation
• Customer service experience is a plus

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