Job Description

A healthcare network on Long Island is seeking a versatile and hardworking Administrative Assistant to join one of their growing outpatient recovery clinics in Suffolk County. In this position, the qualified professional will be responsible for playing a key role in ensuring efficient office workflow and a welcoming experience for both clients and staff.

About the Opportunity:

• Schedule: Monday to Friday
• Hours: 9am to 5pm or 10am to 6pm
• Setting: Outpatient Recovery Clinic

Responsibilities:

• Serve as the first point of contact for visitors and clients; maintain a welcoming and professional front desk environment
• Answer phones, direct calls, take messages, and manage appointment scheduling
• Support intake processing, including documentation collection and client file management
• Maintain accurate records using electronic health record (EHR) systems (training provided)
• Prepare reports, correspondence, and other documentation for internal and external use
• Assist with data entry, billing coordination, and tracking of clinic services
• Manage office supply inventory and coordinate with vendors as needed
• Support program staff with clerical and organizational tasks
• Handle sensitive information with confidentiality and in compliance with HIPAA regulations
• Participate in staff meetings and contribute to clinic operations as needed

Qualifications:

• 1+ year of Administrative and/or related experience
• High School Diploma / GED
• Computer savvy
• Microsoft Office proficient
• Exceptional phone etiquette

Desired Skills:

• Associate's and/or Bachelor's Degree
• Bilingual (Spanish/English)
• Experience in a Healthcare, Nonprofit, and/or Social Services setting
• Familiarity with EHR systems (DocuMed or similar)

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