Job Description
SALARY: $18.6665 – $23.2295, Hourly (DOE&Q) NON-EXEMPT
OPENING DATE: 10/23/2024
CLOSING DATE: 10/29/2024 by 5:00 P.M. JOB SUMMARY To perform a wide variety of general clerical work in support of an assigned specialized function; and to provide information and assistance to the public regarding departmental policies and procedures.
DISTINGUISHING CHARACTERISTICS This is the second journey-level class in the clerical series and is distinguished from the lower-level class by the performance of the full range of duties as assigned, with only occasional instruction or assistance when unique or unusual situations arise. Positions in this class are flexibly staffed and are normally filled by advancement from the I level, or when filled from the outside require directly related work experience. This class can be further distinguished from the secretarial classes by performance of process oriented clerical duties related to a narrower, specialized function.
SUPERVISION RECEIVED AND EXERCISED Receives general supervision from higher level professional, technical and clerical staff. May exercise functional and technical supervision over less experienced staff.
EXAMPLES OF IMPORTANT RESPONSIBILITIES AND DUTIES —
Essential and other important duties and responsibilities may include, but are not limited to, the following: ESSENTIAL DUTIES AND RESPONSIBILITIES: Act as receptionist assisting the public over the telephone or in person by providing routine information pertaining to policies and procedures of assigned division; refer inquiries as appropriate.
Prepare and review a variety of memorandums, correspondence, reports, public notices, work orders, bills and documents as assigned; complete various forms.
Perform a wide variety of general clerical work including the maintenance of accurate and detailed records and files, verifying accuracy of information, researching discrepancies and recording information.
Sort and file documents and records, maintaining alphabetical, index, and cross-reference file
Research and compile easily accessible information and data for use in statistical and financial reports; maintain a variety of statistical records; check and tabulate statistical data.
Contact the public and outside agencies in acquiring and providing information and making referrals.
Other Important Responsibilities and Duties: Schedule appointments and meetings for assigned division.
Receive, sort and distribute incoming and outgoing correspondence; maintain accurate records pertaining to outgoing mail including postage and pieces of mail distributed.
May maintain and review work and leave time records for various personnel; assist in processing personnel forms.
Order and maintain office supplies, perform related duties as assigned.
QUALIFICATIONS Knowledge of: English usage, spelling, grammar, and punctuation.
Modern office practices, procedures, methods and equipment. Organization, procedures and operating details of function to which assigned. Policies, procedures and techniques regarding records maintenance.
Ability to: Work independently in the absence if supervision.
Learn and correctly interpret and apply the policies and procedures of the function to which assigned.
Perform general clerical work including maintenance of appropriate records and compiling information for reports.
Communicate effectively, both orally and in writing.
Type and transcribe at a speed necessary for successful job performance.
Maintain effective audio-visual discrimination and perception needed for:
- Making observations
- Reading and writing
- Operating assigned equipment
- Communicating with others
Maintain mental capacity, which allows the capability of:
- Making sound decisions
- Demonstrating intellectual capabilities
Maintain physical condition appropriate to the performance of assigned duties and responsibilities, which may include the following:
- Standing or sitting for extended periods of time
- Operating assigned equipment
Understand and carry out oral and written directions. Perform simple mathematical calculations.
Operate office machines and word processing equipment.
Establish and maintain cooperative-working relationships with those contacted in the course of work.
Experience and Training Guidelines: Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Experience: One year of experience comparable to that of an Administrative Clerk I in the City of Port Arthur.
Training: Equivalent to the completion of the twelfth grade including, or supplemented by, clerical courses.
“This job description is not an employment agreement or contract. The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel so classified in this position. Due to major duty changes, technology and service demands, the City of Port Arthur has the exclusive right to alter this job description at any time.” Administrative Clerk II – Public Works – Administration, Posting # 24-90 CITY OF PORT ARTHUR
Attn: Hiring Manager
P.O. Box 1089
Port Arthur, Texas 77641-1089
(EEO/AA/V/F/RC/H)
The City of Port Arthur is an Equal Employment Opportunity Employer
Job Tags
Hourly pay, Full time, Contract work, Work experience placement,