Job Description

A leading, large-scale healthcare organization in Downey, CA, is seeking a highly detailed and adaptable Administrative Services Coordinator II . This pivotal role supports critical departmental operations through expert data management, reporting, and logistical coordination, with a strong focus on maintaining accuracy across multiple systems and complex schedules. The ideal candidate thrives in a fast-paced medical environment and is comfortable with variable shift times .

Key Responsibilities

This position requires a mix of analytical, administrative, and essential logistical duties:

Data Management & Reporting

• Perform semi-routine data analysis, editing, and formatting to produce essential business materials (status reports, graphs, spreadsheets, and presentations).
• Develop and produce standard and ad hoc reports , ensuring data accuracy and proper formatting.
• Maintain and operate databases and automated systems .
• Function as the department resource for software application and training , assisting in basic software installation and troubleshooting hardware and software problems.

Scheduling & Operational Support

(Specifically when assigned to a medical department)

• Prepare and maintain master schedules for clinical staff/physicians across multiple departments.
• Coordinate all schedule changes and ensure adequate coverage for all medical areas.
• Contact clinical staff directly to arrange for coverage and schedule adjustments.
• Coordinate and oversee the function and activities of support staff to ensure efficient task completion.
• May assign projects to appropriate staff in the absence of a supervisor/manager.

Coordination & Administration

• Respond to and fulfill miscellaneous requests for information and reports in accordance with established policies.
• Establish working relationships and serve as a liaison with vendors .
• May assist in tracking the department budget (payroll, non-payroll, etc.).
• May coordinate the management of ordering office supplies within the department.

✅ Requirements & Logistics

• Location: 9333 Imperial Highway, Downey CA 90242.
• Minimum Experience: High School Diploma/GED (or equivalent) AND a minimum of two (2) years experience in a corporate or business office environment, OR a minimum of three (3) years experience in a corporate or business office environment.
• Required Systems: Proficiency in Computer Literacy , Microsoft Outlook , Microsoft Word , and Microsoft Excel .
• Preferred Experience: Familiarity with Staffing and coordinating of schedules .
• Shift Schedule: Must be flexible to work variable shifts , which include either the 4:00 AM–2:30 PM shift OR the 2:00 PM–12:30 AM shift (ample notice will be provided).
• Work Setting: The role is primarily located in a patient access building (more than 50% of the time).
• Travel: No travel is required.
• Parking: Available in the parking structure across the medical center.
• Dress Code: Casual/Informal.

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