Job Description

Weichert Co is hiring an Administrative Support Assistant in Morris County, NJ. This position is a hybrid role.

• Responsible for the daily administrative workflow which includes responding to calls and emails, and providing information as requested. Maintains daily calendar, schedules, and confirms meetings. Along with data entry, maintenance and reporting.

• Coordinates event functions such as invitations, preparation of materials, food/beverages and audiovisual equipment, etc. when necessary.

• Conducts training sessions under the direction of the company to introduce and/or train any new company initiatives, programs, and processes.

• Trains new staff in person or virtually, to standards set forth within company procedures.

• Handles all new hire paperwork, contracts and addendums to ensure necessary parties have reviewed, signed, and received final copies.

• Responsible for confidential and time sensitive information. Promotes company policies and procedures as necessary.

• Prepares routine and advanced correspondence including letters, memoranda, and emails. Processes various paperwork and returns documents to appropriate parties.

• Communicates with all the corporate Departments for all services and needs.

• Performs other duties as assigned.

Experience

• Minimum of two (2) years’ experience in an administrative support role
• Previous real estate office experience preferred

Knowledge, Skills, and Abilities

• Excellent organizational skills to work independently and manage projects
• Proficient with technology such as Microsoft Office (Outlook, Excel, Word, and Power Point) and Adobe Acrobat
• Ability to generate reports and spreadsheets in Excel, using statistical formulas
• Excellent written and verbal communication skills
• Must be organized, resourceful, and detail-oriented
• Ability to multitask in a fast-paced environment
• Ability to handle confidential material in a professional, highly ethical manner

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