Job Description

About the Company

Maximum Quality Foods, Inc. is an independent foodservice distributor located in Linden, NJ. Family-owned and operated for over 46 years, we are proud to serve all of New York, New Jersey, and Delaware, as well as parts of Connecticut, Rhode Island, Pennsylvania, and Maryland.

About the Role

The AR/ Bookkeeping Clerk is responsible for all accounts receivable activities in the office to include preparation, review and maintenance records. The position of AR/ Bookkeeping Clerk is exempt from the overtime provisions of the Federal Fair Labor Standards Act and shall not be entitled to overtime compensation for hours worked more than 40 in any one work week. The Accounts Receivable Clerk shall be accountable and supervised by the Staff Accountant.

Responsibilities

Bookkeeping and Accounting Support:

• Assist in maintaining accurate and up-to-date financial records, including daily bookkeeping tasks.
• Perform check scanning duties as necessary to support the accounts receivable process.
• Provide backup support to the Cash Application Clerk, assisting with the application of customer payments and resolving any payment-related issues.
• Assist with filing and maintaining financial records and documentation to ensure compliance with company policies.
• Reconcile Driver receipts and verify and reconcile driver receipts upon driver return to ensure accuracy and completeness of all transactions.
• Reconcile customer invoices to driver manifests, ensuring that all billing details are accurate and aligned.
• Prepare and process daily deposits, ensuring that all funds are accurately accounted for and deposited in a timely manner.
• Maintain detailed notes and records for all post-dated checks and NSF (non-sufficient funds) checks to ensure proper handling and follow-up.
• Pull daily bank deposits and perform reconciliation to ensure that all funds are properly recorded and discrepancies are addressed.
• Perform check scanning duties as needed to support the accounts receivable process.
• Provide backup support to the Cash Application Clerk, assisting with the application of customer payments and resolving payment-related issues as necessary.
• Assist with filing and maintaining accurate financial records and documentation as required.
• Perform other accounting and administrative duties as assigned by management to support the finance department.

Qualifications

• High School Diploma or Equivalent

Required Skills

• Oral Communication Skills
• Written Communication Skills
• Customer Service
• Professionalism
• Math Aptitude
• Organization
• Computer Literacy
• Time Management

Preferred Skills

• None

Pay range and compensation package

• PTO - Vacation, Personal and Sick
• Comprehensive Benefit Package - Medical, Dental and Vision
• Life Insurance
• 401(k)

Equal Opportunity Statement

The above job description is intended to describe the essential job functions, the general supplemental functions and the essential requirements for the performance of this job. It is not to be construed as an employment contract or contract of any kind. Maximum Quality Foods, Inc. is an “At Will” employer. Employees can be re-assigned at any time and given other duties within the corporation. Maximum Quality Foods, Inc. has the right to change, modify, suspend, interrupt or cancel in whole or in part any job function outlined in a job description at any time and without advanced notice to the employee.

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