Job Description

Description

Essential job Functions:

Administration

• Provide daily administrative support to the Manager, HR Administration and Executives.
• Order office supplies, Mitsukoshi Letterhead and Envelopes, Business Cards and toner for copier
• Send/Receive mails, FedEx, UPS, and distribute them internally
• Answering phone calls
• Tracks proposal ID which includes log number, e-mail requester and filing.
• Assists HR with W2 distribution, Insurance Open Enrollment and etc.
• Liaison between WDW and Mitsukoshi with regards to clearance, Disney complimentary items, name tag, employee clearance, main gate passes and replacements.
• Assists with Cultural Representatives' relocation preparation, departure preparation, exit interview and Early Terminations.
• Put together packets for new CRs, order food for arrival meetings / trainings, assist I-9 and social security paperwork.
• Assist with CR payments for housing and insurance extension.
• Work with immigration lawyer to help get Visas for non-cultural rep employees.
• Advise HR of visa expiration dates.
• Assist with HRIS system updates.
• Tracks employee locker assignments.
• Other duties and responsibilities as required.

Recruitment and Staffing:

• Coordinate and schedule interviews with candidates.
• Assist in the onboarding process for new hires, including paperwork, orientation, and training logistics.

Employee Records Management:

• File, maintain accurate and up-to-date employee records.
• Ensure compliance with data protection regulations.

HR Policies and Procedures:

• Help in the development and implementation of HR policies and procedures.
• Ensure employees are aware of and adhere to company policies.

Employee Relations:

• Act as a point of contact for employee questions and concerns.
• Assist in resolving employee relations issues and conflicts.

Compliance:

• Ensure compliance with labor laws and regulations.
• Assist in the preparation of reports for regulatory bodies.

HR Communication:

• Facilitate internal communication related to HR policies and initiatives.
• Contribute to the creation of HR-related content for internal communication channels.

Event Coordination:

• Assist in organizing company events, such as holiday party, meal programs and employee recognition programs.

Requirements

Qualifications:

• High School diploma and minimum one-year administrative experience.
• Strong computer skills including proficiency with Microsoft Word and Excel.
• Bi-lingual Japanese Required

Job Tags

Holiday work, Relocation,

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