Job Description

Church of the Gesu Parish and School

Finance Manager

Job Description

The Finance Manager oversees the finances of the Parish and School. He/she is responsible for maintaining accurate financial and accounting records within the accounting system managing all accounts payable and receivable, bookkeeping, payroll and billing. This person also assists with human resources and provides support for parish events as requested. He/she reports directly to the Pastor and works in tandem with the Chief Operating Officer, School Principal and a contracted accounting firm.

Responsibilities

· Advise the Pastor and Principal on financial matters that affect the school and parish.

· Attend Senior Staff, Pastoral Staff, Finance Council, Endowment Board and Scholarship meetings.

· Help coordinate and provide materials for Finance, Endowment and Investment Committee meetings.

· Attend Diocesan meetings as necessary.

· In addition to daytime responsibilities, this position requires some evenings and a flexible schedule.

· Work with the accounting firm to assist in investment information, closing of the books and Diocesan reports.

· Prepare, monitor and review the annual budget with the assistance of the accounting firm.

· Work with COO to coordinate the financing of capital projects and coordinating finances for special events.

· Work with the School’s Principal, Director of Operations and Director of Admission & Tuition to develop proper communications with families regarding financial issues.

· Maintain and monitor financial controls for the entire parish. This includes providing cash boxes, start-up cash and Square Credit Card Readers for parish events.

· Assist with developing and setting up Wufoo forms for organizations events and parish programs.

· Monitor the recording, collection, counting and deposits of parish revenue.

· Work with the Pastor and the scholarship committee to administer all tuition scholarships.

Accounts payable:

· Verify invoices and process payments on a timely basis.

· Enter credit card charges, reconcile and process credit card payments.

· Calculate Ohio Unemployment expense allocations. (quarterly)

· Calculate Worker’s Compensation expense allocations. (semi-annually)

· Calculate Health Insurance and Pension/Disability expense allocations. (monthly)

· Prepare Form 1099s and submit. (annually)

· Collect Insurance, W-9 and Workers Comp documents per diocesan requirement.

Payroll (bi – monthly)

· Verify salaried employees’ rates and hourly employees’ hours worked, and process on Paycor.

· Prepare Journal Entries to post appropriated expenses on QuickBooks software.

· 403b Plan Administrator (Submit Payroll withholding after every payroll)

· Process Child Support withholding and post to A/R. (after every payroll)

· Update Group Term Life Earnings. (semi-annually)

· Develop a spreadsheet to calculate Health Insurance, Pension/Disability expense allocations and update it as necessary with new hires. (Annually)

· Enter employee expense reimbursements.

Tuition Billing

· Assist with accurately invoicing tuition to families, including application of financial aid/scholarships and appropriate fees.

· Post tuition payments received via Digital Academy to QuickBooks. (weekly)

· Invoice bill families for clubs and after school care.

After School Care (2:45 Club)

· Administer the Financial end of the after-school program.

· Develop and send Google form to parents for registration in the program. (Annually)

· Prepare and send an agreement on DocuSign. (Annually)

· Work with the data from the agreement to set up a monthly charge. (Monthly)

· Bill each family prior to the month of service. (Monthly)

· Work with parents and the Director to solve any billing issues throughout the year.

Human Resources

· Onboarding new employees including I-9 verification, forms, payroll setup and benefits.

· Assist employees with enrollment/questions regarding employee benefits.

· Liaison to Diocese of Cleveland on issues related to health insurance and benefits.

· Prepare pension/health care termination reports for the Diocese of Cleveland upon retirements and/or termination of employees.

· Process retiree health care contributions. (annually)

· Respond to Employment verifications.

· Assist with Unemployment claims.

Accounts Receivable and Cash Management

· Prepare deposits and post entries to proper accounts on QuickBooks.

· Monitor and manage cash accounts to ensure proper cash flow.

· Reconcile all bank accounts. (monthly)

· Initiate the process to transfer funds between bank accounts.

· Process Square transactions. (download and post to appropriate revenue accounts, prompt financial controller to transfer funds to school and church organizations)

· Work with volunteer counters to process the Sunday collection and enter into Quickbooks.

Church and School Donation Management

· Prepare and deposit all donations.

· Assist with posting all donations in the Parish Data System ????

· Work with the Director of Development on fundraising endeavors, including Gesu Sunday Offering, Capital Campaign and School’s Annual Giving Program.

Qualifications

· Active member of Roman Catholic Church faith community or a willingness to function in a manner consistent with the mission of the Catholic Church. Should possess a working knowledge of the Catholic faith.

· Must have knowledge of accounting principles and practices.

· Excellent computer skills preferably experienced in Microsoft Office programs especially Word and Excel and a working knowledge of QuickBooks, Digital Academy and Paycor a plus.

· Excellent quantitative and qualitative analytical skills and well-developed critical thinking skills.

· Excellent interpersonal communication skills.

· Supervisory skills.

· Must maintain confidentiality.

· Prefer knowledge of fundraising and long range planning techniques.

· Must be able to prioritize and be flexible.

· Must be able to use considerable independent judgement.

Education, training and/or Experience

· At least 5 years work experience in bookkeeping and finance management.

* Notary Public a plus

This is a full-time, exempt position with an annual salary range of $50,000-$55,000.

Application Process: Interested candidates should submit a cover letter and resume to humanresources@churchofthegesu.org

Job Type: Full-time

Pay: $50,000.00 - $55,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Health savings account
• Paid time off
• Vision insurance

Physical Setting:

• Office

Experience:

• Business or Managment: 5 years (Required)

Ability to Commute:

• University Heights, OH 44118 (Required)

Ability to Relocate:

• University Heights, OH 44118: Relocate before starting work (Required)

Work Location: In person

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