Business Operations Manager - Boutique Medical Practice Job at Confidential, Beverly Hills, CA

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  • Confidential
  • Beverly Hills, CA

Job Description

We are a dynamic and growing boutique practice looking to expand our team with a talented Business Operations Manager. This is a unique role that blends administration and HR functions with a strong emphasis on business operations. We are seeking someone who is hands-on, organized, and tech-savvy with the ability to streamline operations, implement efficient processes, and support the growth of our high-profile business. The right individual is an operations-focused professional with a passion for driving operational goals and a hands-on leadership mentality.

Key Responsibilities:

Business Operations & Process Improvement

  • Oversee and optimize daily business operations, ensuring smooth workflows and efficient processes across all staff from doctors, nurses, accounting, and HR.
  • Develop, implement, and refine business processes, identifying areas for improvement and driving operational efficiency.
  • Work closely with senior leadership to support strategic business initiatives and ensure alignment with operational goals.
  • Manage office supplies, vendors, and facilities, ensuring that the work environment is organized and productive.

Payroll & Employee Administration

  • Assist with payroll processing, ensuring timely and accurate payments through ADP.
  • Ensure all employee records are maintained and up to date in accordance with company policies and regulations.
  • Support onboarding and offboarding processes to ensure a seamless experience for employees.

Office & Facilities Management

  • Oversee day-to-day office operations, including managing office supplies, equipment, and space usage.
  • Coordinate office maintenance and repairs, ensuring the office is well-maintained and conducive to productivity.
  • Act as a liaison between employees and external vendors for facilities-related needs.

Compliance & Business Support

  • Ensure business operations comply with all relevant legal and regulatory requirements.
  • Support business leadership with operational reporting and analysis to improve decision-making processes.
  • Assist with audits and compliance documentation, ensuring the company meets all industry standards.

Technology & Systems Integration

  • Leverage technology to streamline business operations, including implementing and managing relevant systems for HR and business functions (e.g., ADP, HRIS, etc.).
  • Provide technical support for HR and business software, helping to troubleshoot and resolve issues.
  • Utilize business analytics tools to track operational performance and identify areas for improvement.
  • Manage internal communications and ensure timely information distribution within the team.

Qualifications:

  • 5 years of experience in business operations, office management, or a related field.
  • Experience with payroll processing, ideally using ADP or similar platforms. (Preferred no required).
  • Strong background in implementing and improving business processes to increase operational efficiency.
  • Excellent organizational skills and the ability to manage multiple priorities and deadlines.
  • Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and HR/business software (ADP or similar).
  • Strong problem-solving skills and ability to work independently.
  • Comfortable working in a fast-paced, dynamic environment.

Key Attributes:

  • Proactive, hands-on approach with a focus on results.
  • Strong attention to detail and ability to handle confidential information.
  • Ability to collaborate across teams and with leadership to drive operational success.
  • A self-starter with a strong sense of initiative and ownership.
  • Strong communication skills, both written and verbal.

Benefits:

  • Competitive salary.
  • Comprehensive benefits package (health, dental, vision).
  • Paid time off and holidays.
  • Collaborative and dynamic work environment.

Salary Range is $85,000-$100,000

We are onsite in Beverly Hills

Job Tags

Holiday work,

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