Job Description

Job description

Overview:
Friendly Franchisees Corporation is seeking a highly organized and proactive Personal Assistant to support the CEO. This role requires a professional who can manage a wide range of administrative and personal tasks, ensuring the CEO's day-to-day operations run smoothly. The ideal candidate will be flexible, detail-oriented, and capable of handling confidential information with discretion. This role also includes household management tasks.

Key Responsibilities:

• Administrative Support:

• Manage and maintain the CEO's calendar, including scheduling meetings, appointments, and travel arrangements.
• Screen and prioritize emails, phone calls, and other communications for the CEO.
• Prepare and edit correspondence, reports, presentations, and other documents as needed.
• Organize and maintain files and records, ensuring information is easily accessible.
• Coordinate meetings, including preparing agendas, taking minutes, and following up on action items.
• Handle confidential information with a high level of discretion and professionalism.
• Booking appointments and arranging travel.
• Organizing and coordinating small- and large-scale events.
• Regularly follow up on checklists and ensure completion of daily repetitive tasks.

• Household and Personal Tasks:

• Assist with personal errands and tasks as requested by the CEO.
• Manage the CEO's household needs, including coordinating with household staff and vendors.
• Organize areas around the house and handle cleaning assignments such as cleaning restrooms, dishes, laundry, sweeping, mopping, etc.
• Run errands for the family and ensure timely completion.
• Perform postal and shopping activities.

• Proficiency and Skills:

• Proficiency with Microsoft Word, Excel, PowerPoint, and other office software.
• Strong computer skills and ability to quickly learn new technologies.
• Demonstrated phone etiquette skills, including answering and managing calls professionally.
• Detail-oriented with the ability to take initiative and solve problems independently.
• Ability to work independently and manage multiple tasks with minimal supervision.
• Adaptable and quick to learn new tasks and responsibilities.
• Maintain the cleanliness and organization of the office environment.

• Additional Responsibilities:

• Open availability to work and adjust to varying daily work hours.
• Complete any other projects or tasks as assigned by the CEO.

Qualifications:

• Proven experience as a Personal Assistant, Executive Assistant, or in a similar role.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• High level of discretion and confidentiality.
• Valid driver's license and reliable transportation.
• Willingness to perform household tasks, including dishwashing, when needed.

Work Schedule:

• Full-time position with flexible hours, including availability to work as needed.
• Available to start as soon as possible.

Location: Newport Coast Drive, CA

Compensation and Benefits:

• Salary: Rate per hour: $25
• Comprehensive benefits package, including medical, dental, vision, and paid time off.
• Opportunities for professional growth and development within the company.

Equal Employment Opportunity (EEO) Statement:
Friendly Franchisees Corporation is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.

Application Process:
Interested candidates should submit their resume and a cover letter detailing their qualifications and experience, including salary expectations and availability to saadia.sophie@ffcorp.org with the subject line: "PA to CEO Role Applicant."

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