Job Description

Job Title: Property Manager

Location: Commercial office buildings in Galleria & Uptown markets

Work Schedule: 7:30 a.m. – 4:30 p. m., 8:30 a.m. – 5:00 p.m., or as determined by specific property needs

Monday – Friday, with ability to work extended/flexible hours as needed (nights, weekends, or on-call). Time will be split as needed between the buildings.

GENERAL WORK DESCRIPTION

Overall responsibility as the Owner’s representative for day-to-day, 24/7 and long term management of Commercial Office Building Asset(s). Involves working with a team of leasing, marketing, maintenance, accounting, financing, insurance, and legal professionals as well as tenants.

RESPONSIBILITIES

• Property Manager shall maintain a high level of operational efficiency for the company and its properties by employing strong leadership principles and aggressive creative management, to include areas of administration (accounting, personnel, insurance, tax), tenant relations, facilities management (engineering, maintenance), and asset management (code compliance, capital improvements).
• Proactively develops and manages relationships with external (e.g., tenants, vendors, local authorities) and internal (e.g., regional and on-site property and maintenance management, corporate) stakeholders.
• As the primary point of contact at the assigned commercial property, interacts with commercial tenants to address questions, concerns, and requests.
• Obtains guidance from and/or escalates issues to corporate commercial operations management as needed.
• In collaboration with the corporate commercial management, establishes and monitors the budget of the assigned commercial property regularly in accordance with established goals; keeps expenses in line with the budget.
• Ensures that all applicable deposits, rents, and other fees and ancillary revenues are collected.
• Submits invoices and all other accounting activities to the Accounts Payable Department for processing.
• Purchases necessary equipment and supplies for the commercial property.
• Assists with the preparation and implementation of annual budget for the assigned commercial property, including income and expenses, in collaboration with corporate commercial operations management.
• Work directly with the Accounting Department on financial questions regarding monthly variance reports; works with Commercial Lease Administrator in billing and collecting rents and other charges due under commercial leases.
• Performs annual reconciliation of common area maintenance (CAM), real estate taxes (RET) and insurance charges for assigned commercial properties.
• Works with the on-site service teams to manage property maintenance programs to ensure prompt and courteous responses to maintenance requests and property appearance which meets or exceeds standards.
• Inspects the property regularly for quality and to assess and identify needs for improvement.
• Monitors, inspects, and assesses the property landscape and other attributes to identify and address potential safety hazards and concerns and to ensure quality property aesthetics.

EDUCATION, PRIOR WORK EXPERIENCE, AND SPECIALIZED

Bachelor Degree, Hospitality or other related field

RPA or CPM designation sought.

3-5 years commercial property management experience

Valid driver’s license to travel to facilities

SKILLS/KNOWLEDGE:

Strong interpersonal skills with ability to build strong relationships, deliver exceptional customer service, and manage people.

The proven ability to isolate problems, gather information, evaluate it and make a relevant decision.

Ability to multi-task, prioritize, and work with minimal supervision.

Self disciplined, self-directed and self motivated to accomplish stated goals.

Ability to communicate effectively.

An evidenced desire to succeed, employing high standards of professionalism and personal conduct.

Thorough general knowledge and understanding of Microsoft Excel and Word software.

Demonstrated flexibility and adaptability .

WORK CONDITIONS

The noise level in the work environment is usually moderate, the pace is often hectic.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is frequently required to stand; walk, sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee must occasionally lift and/or move up to 20 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, and ability to adjust focus. Ability to travel between properties.

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