Job Description

Commodities Specialist / Commodities Technician

Fleet Services Organization

Role Overview:

The Commodities Specialist / Commodities Technician supports Fleet Services operations by managing the ordering, receiving, storing, and distribution of stock and non-stock parts and supplies. This role plays a critical part in maintaining inventory accuracy, supporting vehicle maintenance operations, and providing administrative support to garage supervisors and technicians. The position works under general supervision and may require an irregular schedule.

Key Responsibilities:

Inventory & Supply Chain Support

• Assist the Supervisor with all supply activities supporting the operation, maintenance, and repair of fleet transportation equipment.
• Manage inventory across assigned storerooms, including cycle counts, min/max evaluations, parts disposition, and inventory accuracy.
• Stock shelves and distribute materials across multiple storerooms; break down bulk orders for proper bin placement.
• Operate forklifts, pallet jacks, and other material-handling equipment to move inventory safely and efficiently.
• Maintain appropriate stock levels, ensuring a minimum 30-day supply for most items.
• Manage warranty parts, vendor returns, and recovery of obsolete inventory costs.
• Monitor and convert unused special-order (non-inventory) items into stocked inventory when applicable.
• Gather and kit parts for preventive maintenance (PM) and technician use.
• Receive purchased parts and update inventory records in Maximo.
• Manage inventory for mobile trucks, tire programs, and storm response vehicles (pre-deployment and post-return review).

Systems, Reporting & Controls

• Utilize Power BI and Maximo reports to monitor invoicing, purchase orders, and inventory accuracy.
• Assign new stock numbers and create detailed purchasing descriptions for new inventory items.
• Identify out-of-stock issues and collaborate with supervisors and Materials Management to resolve shortages.
• Work with auditors and supervisors to investigate and correct storeroom discrepancies.

Vendor & Procurement Coordination

• Review non-stock items with vendor sales representatives and share new product or technical information with supervision.
• Order non-stock items using manufacturer websites, schematics, and direct vendor communication to expedite delivery.
• Create purchase requisitions, review invoices, and prepare required documentation and reports.
• Coordinate freight pickups and returns for damaged or incorrect materials.

Fuel & Garage Support

• Manage all aspects of fuel operations at assigned garages.
• Conduct periodic visits to outlying garages to assess inventory levels and evolving needs.

Administrative Support Responsibilities

• Research, prepare, and process internal and external service invoices accurately and on time.
• Reconcile vendor accounts and fleet credit card expenses in expense management systems.
• Enter and manage garage employee timesheets in payroll systems.
• Process employee expense reports related to fleet and garage operations.
• Update service management systems (Maximo) with work orders, repairs, asset details, licensing, registration, inspections, and storm-related charges.
• Assist with preventive maintenance scheduling, asset reassignment, and custodian coordination.
• Support facilities requests for building and maintenance repairs.
• Provide administrative support to supervisors and technicians, including:
• Travel scheduling
• Systems and computer support
• Onboarding new technicians
• Mail processing
• Conference and meeting scheduling
• Ad hoc operational support as needed

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