Title: Contract Manager
Location: : Lake Mary, FL USA 32746
Duration: FULL TIME
Job Summary:
The Contract Manager is responsible for contract management of their assigned projects within the New Generation Systems (NGS) Business Unit Project Execution teams engaged in the execution of contracts for the design, delivery, start-up, turnover, and initial warranty of contracted projects.
The primary focus of the Contract Manager is working closely with each Project Manager to fully understand the commercial obligations and potential liabilities accepted by the business in executing each contract. The Contract Manager and Project Manager work together to develop and maintain a Risk Register for each project to assess initial and emerging risks. The Contract Manager is responsible for ensuring each Project Team implements standardized correspondence and milestone management tools and procedures to minimize/avoid financial penalties while optimizing financial opportunities throughout each contract’s life cycle.
The Contract Manager is a key member of each project’s Claim Management team that includes project management, construction & commissioning management, EPC management, supply chain management, correspondence management, and schedule management (both Client schedule efforts for planning and execution of Client scope of supply, and the EPC’s schedule planning and execution for their scope of supply and scope of work).
Responsibilities:
Coordinate and conduct Initial Contract Reviews following contract turnover from Commercial Operations to the Project Execution Team with critical members of each Contract Execution Team. that includes at a minimum: Project Director | Project Manager | Deputy Project Manager, Project Engineering Manager, Project Supply Chain Manager, Project Scheduler, Construction & Commissioning Services Representative, Project Scheduler, EPC Schedule Analyst, Project Financial Analyst, and Contract Manager.
Ensure the project team clearly understands the Contract Requirements and Responsibilities, such as , scope of supply, scope of work accepted, key milestones and dates, guarantees, potential liabilities, reporting requirements, incoming & outgoing invoicing requirements, incoming and outgoing payment approval requirements, goods delivery coordination requirements, damaged goods and/or non-compliant goods notification requirements, risk of loss transfer provisions, title transfer provisions, Country of origin or other supplier restrictions, obligations and DOR associated with taxes, tariffs, and duties, dispute notification and resolution processes as established by each contract commercially executed.
Establish initial and recurring project Risk Reviews with key project leaders to routinely update the project Risk Register monthly, and other times as required in the event of emergent risks.
Document potential contract liabilities accepted in each contract executed; to include, but not limited to all liquidated damages for delay in deliveries, delay in project completion, shortfalls in performance guarantees, and overall contract liabilities in the event of failure to perform. Develop the tools needed to evaluate potential financial impacts for each potential liability. Document any “Must Make” guarantees stated or implied in each contract. Provide visibility into project execution progress approaching, real-time, and retirement of potential liabilities established by each contract.
Work directly with the PD | PM(s) | DPM(s) and Schedule Analyst to establish and update quarterly a Level 1 Schedule to include critical contract milestones for the awareness of the Project Execution Team and MPW-AMER executive management to assess Plan | Forecast | Actual performance against Contract Baseline 0 requirements. Update the plan whenever contract agreements are officially changed or amended to reflect changes in the Baseline for each project.
Actively support the development, review, and management of all correspondence associated with actual and/or potential claims against Client associated with each project Contract or project Purchase Order working in close cooperation with the PD | PM(s) | DPM(s), Director of Contracts Risks and Claims, In-House Counsel, Construction & Commissiong Representative(s), EPC and MPW Schedule Analysts (as required), and SCMs (as required).
Support both PD | PM(s) | DPM(s) and SCMs in developing and executing financial recovery strategies for Project Impacts incurred because of actions / inactions taken by organizations and activities outside of NGS.
Support the project execution team in developing and maintaining project specific correspondence and work history tracking tools to establish an ongoing history of the project to enable rapid and effective defense of claims that can arise between project initiation and project completion.
Look for and implement improvement opportunities associated with future contract commercial standards or contract templates, project Kick-Off templates, project reporting templates, and project reviews.
Coordinate with the PD | PM(s) | DPM(s) and their Financial Analyst to ensure company policy is adhered to regarding the reservation of risk funds, reduction in revenue receipts, and communication of potential financial liabilities associated with potential risks and claims as it relates to both financial management and reporting of NGS contracts
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