Contracts Administrator Risk Management Job at Almond & Associates, Washington DC

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  • Almond & Associates
  • Washington DC

Job Description

Contracts Administration / Risk Management

Position Description

QUALIFICATIONS

  • Must perform necessary tasks within an active and changing environment to ensure project deadlines are met and teams are supported.
  • Must exhibit strong communication skills, both oral and written, to communicate effectively with various groups, including project management, senior management, superintendents, suppliers, customers and other key personnel.
  • Strong understanding of risk management / mitigation within contracts, certificates of insurance (COI), and safety.
  • Comfortable executing responsibilities promptly and efficiently, working either independently or within a team.
  • Strong organization and time management skills
  • Keen eye for process improvement and comfortable communicating that to leadership.
  • Degree in Business or related field.
  • 2 years experience in the construction environment preferred.
  • Strong understanding of contracts and legal language (legalese).
  • Broad based understanding of risk, and risk management.
  • Preferences:
  • Strong Microsoft Office skills
  • Experience with Construction Management Software (we use Procore)
  • Experience with Accounting Software (we use Jonas)
  • DocuSign administration experience

RESPONSIBILITES

  • Contracts Administration:
  • Responsible for Subcontract and Change Order, quality control, distribution, and follow-up.
  • Assist with generation and distribution of Owner Contracts (AIA) as needed to support project managers.
  • Work with project managers and senior management to review & negotiate mutually acceptable subcontract verbiage with subcontractor’s, as necessary.
  • Fully understand contract terminology and be able to effectively communicate legal issues in layman’s terms.
  • Track and manage outstanding contracts.
  • Risk Management:
  • Process all incoming Certificates of Insurances (COI’s) ensuring compliance and completion of documents.
  • Timely tracking of all COI’s – incoming, completed, pending, and expiring, ensuring expired COIs are replaced when due.
  • Communicate any issues with new COIs to project managers and subcontractors, ultimately resolving any outstanding issues or variances.
  • Distribution of COIs to applicable parties.
  • Safety:
  • Manage and execute mandatory and random drug testing policy to ensure compliance with testing requirements.
  • Deliver timely notifications of random tests to staff with proper paperwork and instructions.
  • Tracking of all tests and results in confidential system, communicating any issue with management where appropriate.

SERVE

  • Motivated, self-starter who wants to seek growth, knowledge, challenges and a place to find community and give back to it.
  • Seeks to be involved in company’s charities and service programs.

LIVE

  • A qualified person who values a work-life balance.

Job Tags

Contract work, For subcontractor, Work at office,

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