Job Description
Contracts Administration / Risk Management
Position Description
QUALIFICATIONS
- Must perform necessary tasks within an active and changing environment to ensure project deadlines are met and teams are supported.
- Must exhibit strong communication skills, both oral and written, to communicate effectively with various groups, including project management, senior management, superintendents, suppliers, customers and other key personnel.
- Strong understanding of risk management / mitigation within contracts, certificates of insurance (COI), and safety.
- Comfortable executing responsibilities promptly and efficiently, working either independently or within a team.
- Strong organization and time management skills
- Keen eye for process improvement and comfortable communicating that to leadership.
- Degree in Business or related field.
- 2 years experience in the construction environment preferred.
- Strong understanding of contracts and legal language (legalese).
- Broad based understanding of risk, and risk management.
- Preferences:
- Strong Microsoft Office skills
- Experience with Construction Management Software (we use Procore)
- Experience with Accounting Software (we use Jonas)
- DocuSign administration experience
RESPONSIBILITES
- Contracts Administration:
- Responsible for Subcontract and Change Order, quality control, distribution, and follow-up.
- Assist with generation and distribution of Owner Contracts (AIA) as needed to support project managers.
- Work with project managers and senior management to review & negotiate mutually acceptable subcontract verbiage with subcontractor’s, as necessary.
- Fully understand contract terminology and be able to effectively communicate legal issues in layman’s terms.
- Track and manage outstanding contracts.
- Risk Management:
- Process all incoming Certificates of Insurances (COI’s) ensuring compliance and completion of documents.
- Timely tracking of all COI’s – incoming, completed, pending, and expiring, ensuring expired COIs are replaced when due.
- Communicate any issues with new COIs to project managers and subcontractors, ultimately resolving any outstanding issues or variances.
- Distribution of COIs to applicable parties.
- Safety:
- Manage and execute mandatory and random drug testing policy to ensure compliance with testing requirements.
- Deliver timely notifications of random tests to staff with proper paperwork and instructions.
- Tracking of all tests and results in confidential system, communicating any issue with management where appropriate.
SERVE
- Motivated, self-starter who wants to seek growth, knowledge, challenges and a place to find community and give back to it.
- Seeks to be involved in company’s charities and service programs.
LIVE
- A qualified person who values a work-life balance.
Job Tags
Contract work, For subcontractor, Work at office,