Job Description

Contracts Administration / Risk Management

Position Description

QUALIFICATIONS

• Must perform necessary tasks within an active and changing environment to ensure project deadlines are met and teams are supported.
• Must exhibit strong communication skills, both oral and written, to communicate effectively with various groups, including project management, senior management, superintendents, suppliers, customers and other key personnel.
• Strong understanding of risk management / mitigation within contracts, certificates of insurance (COI), and safety.
• Comfortable executing responsibilities promptly and efficiently, working either independently or within a team.
• Strong organization and time management skills
• Keen eye for process improvement and comfortable communicating that to leadership.
• Degree in Business or related field.
• 2 years experience in the construction environment preferred.
• Strong understanding of contracts and legal language (legalese).
• Broad based understanding of risk, and risk management.
• Preferences:
• Strong Microsoft Office skills
• Experience with Construction Management Software (we use Procore)
• Experience with Accounting Software (we use Jonas)
• DocuSign administration experience

RESPONSIBILITES

• Contracts Administration:
• Responsible for Subcontract and Change Order, quality control, distribution, and follow-up.
• Assist with generation and distribution of Owner Contracts (AIA) as needed to support project managers.
• Work with project managers and senior management to review & negotiate mutually acceptable subcontract verbiage with subcontractor’s, as necessary.
• Fully understand contract terminology and be able to effectively communicate legal issues in layman’s terms.
• Track and manage outstanding contracts.
• Risk Management:
• Process all incoming Certificates of Insurances (COI’s) ensuring compliance and completion of documents.
• Timely tracking of all COI’s – incoming, completed, pending, and expiring, ensuring expired COIs are replaced when due.
• Communicate any issues with new COIs to project managers and subcontractors, ultimately resolving any outstanding issues or variances.
• Distribution of COIs to applicable parties.
• Safety:
• Manage and execute mandatory and random drug testing policy to ensure compliance with testing requirements.
• Deliver timely notifications of random tests to staff with proper paperwork and instructions.
• Tracking of all tests and results in confidential system, communicating any issue with management where appropriate.

SERVE

• Motivated, self-starter who wants to seek growth, knowledge, challenges and a place to find community and give back to it.
• Seeks to be involved in company’s charities and service programs.

LIVE

• A qualified person who values a work-life balance.

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