Job Description

DESCRIPTION

The Deputy Director is responsible for providing professional-level support to the Director in various areas. The deputy director assists in short—and long-term planning, development, and administration of the Department’s policies, procedures and services. Successful performance of the work requires a professional background, as well as skills in coordinating departmental work with other City departments and public agencies.

DISTINGUISHING CHARACTERISTICS

This class is distinguished from the Director in that the latter has overall responsibility for all functions, activities, and for developing, implementing, and interpreting public policy.

EXAMPLES OF ESSENTIAL DUTIES

Essential and other important responsibilities and functions may include, but are not limited to, the following:

• Recommend and assist in the implementation of department goals, objectives, policies, and priorities; develop strategies to build a sustainable organization and meet City strategic objectives.
• Evaluate operations and activities of assigned responsibilities; recommend improvements and modifications; prepare various reports on operations and activities.
• Lead in the development and administration of the department's annual budget; recommend and assist with forecasting additional funds needed for staffing, equipment, materials, and supplies; monitor and approve expenditures; and implement budgetary adjustments as necessary.
• Assist in selecting, training, motivating, and directing department personnel; evaluate and review work for acceptability and conformance with department and City standards; coach, counsel, and recommend progressive discipline; respond to staff questions and concerns.
• Assess and monitor workload, administrative and support systems and internal reporting relationships; identify opportunities for improvement; recommend and implement changes.
• Assign projects and programmatic areas of responsibility; review and evaluate work methods and procedures; meet with key staff to identify and resolve problems.
• Interpret departmental policies and governing codes and regulations for departmental employees.
• Make presentations to City committees, commissions, and City Council.
• Function as a member of the City's management team and participate actively in addressing issues of concern to the City, which at times may not have a direct impact on area of specialization.
• Act on behalf of the Director as required.
• Perform related duties as assigned.

Example Of Essential Functions When Assigned To:

Economic and Community Development

• Assist with the administration of the City's General Plan and Zoning Ordinance, Specific Plans, land use entitlements and development proposals including advanced and current planning proposals, grading and building plan checking and permit issuance, development proposals, land surveying, construction, business license and planning, business and industrial recruitment, business retention and expansion, retail recruitment, and foreign trade and civil and traffic engineering as it relates to private development activities; closely coordinate this work with input from other departments and divisions within the City.
• Interpret and implement departmental policies and governing codes and regulations to the development community and staff.
• Perform highly responsible and complex professional and technical oversight in the development, administration and operation of Department functions or programs, including but not limited to: retail recruitment, site selection, the Enhanced Infrastructure Financing District, the General Plan, and best practices for Building and Safety.
• Represent the City in negotiations with developers and property owners; administer and coordinate the provisions of agreement(s).
• Oversee the development and implementation of new program elements and program modifications as necessary to meet stated goals and objectives.
• Manage, oversee, and participate in the review of plans; evaluate compliance with laws and ordinances and recommend modifications that meet the goals and objectives of the Department.
• Compile and analyze statistical data and information and prepare technical reports relating to Department projects and programs; assist in the preparation of projections for the department budget, and monitor expenditures.
• Research, analyze, and apply for various grants and other funding mechanisms.

EXPERIENCE & TRAINING / LICENSE AND/OR CERTIFICATE

Any combination of experience and training that would provide the required knowledge and abilities is qualifying. A typical way to obtain the required knowledge and abilities would be:

Education:

A Bachelor's degree from an accredited college or university with major coursework in a related field. A Master's degree preferred.

Experience:

Five years of progressively responsible management in an applicable field.

Licenses / Certifications / Other Requirements

Possession of, or ability to obtain, a valid California driver license and legally required vehicle insurance. Must also be able to meet driving record standards set by the City's driving policy.

MINIMUM QUALIFICATIONS

Knowledge of:

• Extensive knowledge of administrative principles and practices, including goal setting, program development, implementation, and evaluation, and supervision of staff, either directly or through subordinate levels of supervision.
• Interpret, apply and explain applicable Federal, State, and local laws, codes and regulations.
• Public agency budgetary, contract administration, citywide administrative practices, and general principles or risk management related to the functions of the assigned areas.
• Contract negotiation and administration.
• Principles of research and effective report preparation.
• Administration, budgeting, and personnel management.

Ability to:

• Assist with planning, directing and coordinating the work of the Department.
• Prepare and administer a department budget.
• Communicate clearly and concisely, both orally and in writing.
• Research and prepare complex financial and long-range planning reports.
• Represent the interests of the City before various boards, committees, commissions, outside agencies, and the public.
• Select, train, supervise and evaluate employees.
• Make sound and effective decisions regarding operational and personnel functions.
• Respond to emergency and problem situations in an effective manner.
• Understand, explain, and apply policies and procedures.
• Analyze unusual situations and resolve them through application of management and engineering principles and practices.
• Develop comprehensive plans to meet future City needs/services.
• Deal constructively with conflict and develop effective resolutions.
• Develop new policies impacting divisional operations/procedures.
• Attend meetings and/or events on evenings and/or weekends.

WORKING CONDITIONS:

Physical Demands:

Mobility: frequent use of keyboard; frequent sitting for long periods of time; occasional climbing, bending and squatting.

Lifting: frequently up to 10 pounds; occasionally up to 40 pounds.

Vision: constant use of overall vision; frequent reading and close-up work; occasional color and depth vision.

Dexterity: frequent repetitive motion; frequent writing; frequent grasping, holding, and reaching.

Hearing/Talking: frequent hearing and talking, in person and on the phone.

Emotional/Psychological: frequent decision-making and concentration; frequent public and/or coworker contact; occasional working alone.

Environmental: frequent exposure to noise.

Work Environment:

Work is performed in a typical temperature-controlled office environment subject to typical office noise and environment.

Position regularly requires work outside normal business hours including after hours and, weekend work and travel is occasional.

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