Job Description

About the Role

The Document Control Specialist I will support project document control functions for construction projects as well as support other ESE Document Control activities when applicable.

Responsibilities

• Work closely with engineering personnel, guiding them on our review and record requirements documented in our procedures and job aids.
• Process engineering and project records and plant modifications such as drawings, manuals, transmittals, correspondence, and engineering change notices (ECN).
• Perform standard routine level tasks and provide support for Projects during design, construction, and close out.
• Update and maintenance of electronic database used for tracking, transmitting, and distributing documents and vendor submittals.
• Report on activities for Daily, Weekly, and Monthly Operating Reviews.
• Accurately and in a timely manner request from Plant Document Control / Engineering Record Center (ERC) controlled document numbers per the established numbering conventions.
• Including critical drawings such as WD (wiring diagrams) and P&IDs (Piping & Instrumentation).
• This may also include controlled numbers such as circuits, raceways, valves, conduits, etc....
• Assess and audit records for accuracy and completeness, including identification of issues and lead implementation of recommendation and corrective actions for our project/plant records.
• Assist in the management and updates of our document management procedures.
• Provide hard copy documents to projects for construction.
• Provide hard copy critical documents to Plant Document Control at the end of the project.

Qualifications

• High school Diploma or equivalent

Required Skills

• 2- 4 years of experience in records management or similar roles.
• Experience with ProjectWise, Primavera Unifier, CM14, Prolog or other document control software.
• Data Processing and Data Processing Technology.

Preferred Skills

• Plotter and scanner operations
• Adobe Pro
• Utility, engineering, or construction document control experience

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