Executive Assistant Job at Confidential Jobs, Fremont, CA

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  • Confidential Jobs
  • Fremont, CA

Job Description

Personal & Executive Assistant | Mill Valley (Hybrid) | $80K–$100K

We're searching for a proactive, resourceful, and highly organized Personal & Executive Assistant to support a busy attorney in seamlessly managing professional and personal priorities.

This is a true hybrid role blending executive support, personal assistance, and light household management — perfect for someone who loves anticipating needs, bringing order to chaos, and thriving in a dynamic, high-impact environment.

Location : Hybrid (office + private residence in Mill Valley). Must live within reasonable commuting distance and be comfortable with in-person work + occasional travel.

Key Responsibilities

  • Calendar mastery: Manage complex professional/personal schedules, anticipate conflicts, and resolve proactively
  • Email/task management, meeting prep, and follow-ups
  • Travel coordination, appointments, and logistics
  • Household support: Vendors, maintenance, errands, and personal events
  • Event planning (personal and professional)
  • Act as trusted gatekeeper with impeccable discretion and confidentiality
  • Clear, professional communication with staff, colleagues, and external contacts

Ideal Candidate

  • 4+ years as a Personal or Executive Assistant
  • Exceptional organization, attention to detail, and ability to juggle multiple priorities
  • High emotional intelligence and polished communication
  • Tech-savvy: Google Workspace, Microsoft Office, Slack, Asana (or similar)
  • Experience with complex travel, events, and personal errands
  • Discreet, adaptable, and calm under pressure
  • Comfortable with direct communication and occasional irregular hours

Compensation : $80,000–$100,000 + benefits

Job Tags

Work at office,

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