Executive Assistant Job at Outcomes Matter Innovations, LLC, Jersey City, NJ

S3FzbldONFFKWGVvRVFLRHRpYXN5Y1lhNVE9PQ==
  • Outcomes Matter Innovations, LLC
  • Jersey City, NJ

Job Description

Key Responsibilities:

  • Direct report to the CEO with responsibility to support executives comprising the c-suite team.
  • Manage calendars for multiple C-suite executives, including scheduling meetings, coordinating travel arrangements, and organizing appointments.
  • Serve as the primary point of contact for internal and external stakeholders, demonstrating professionalism and exceptional communication skills.
  • Prepare and edit correspondence, presentations, reports, and other documents on behalf of the C-suite executives.
  • Coordinate and prioritize incoming requests, emails, and phone calls, ensuring timely responses and follow-up actions.
  • Plan and coordinate executive meetings, quarterly board meetings, including agenda creation, meeting logistics, and preparation of meeting materials.
  • Anticipate the needs of the C-suite executives and proactively address any administrative challenges or issues.
  • Collaborate with other members of the administrative team to ensure seamless coordination and support across the organization.
  • Handle confidential information with discretion and professionalism, maintaining the highest standards of confidentiality and integrity.
  • At the direction of the CEO, coordinate Board activities, materials, and communications.
  • Take meeting minutes
  • Perform additional duties and special projects as assigned by the C-suite executives.

Qualifications:

  • Bachelor's degree strongly preferred, or equivalent combination of education and experience.
  • Proven experience providing executive-level support to C-suite executives in a fast-paced environment.
  • Exceptional organizational skills and the ability to prioritize and manage multiple tasks simultaneously.
  • Strong attention to detail and the ability to produce high-quality work with accuracy and efficiency.
  • Excellent written and verbal communication skills, with the ability to interact professionally with individuals at all levels of the organization.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
  • Ability to maintain confidentiality and handle sensitive information with discretion and professionalism.
  • Flexibility and adaptability to changing priorities and deadlines.
  • Strong problem-solving skills and the ability to anticipate needs and proactively address issues.
  • Professional demeanor and the ability to represent the executives and the organization with integrity and professionalism. Timeliness, thoroughness, accuracy and the quality of written and spoken communications are required.
  • A dedication to our value system that promotes kindness, inclusion and teamwork.

Job Tags

Work at office,

Similar Jobs

CLH design, p.a.

Construction Services Field Representative Job at CLH design, p.a.

 ...? Then our Construction Services Field Representative at CLH design is the position for you....  ...principles.The candidate can expect to work on a broad range of public sector projects...  ...capability for employees to work from home part-time. Required Qualifications:... 

Bespoke Careers

Interior Architect / Interior Designer Job at Bespoke Careers

 ...Are you a creative and driven interior architect/designer with a passion for shaping inspiring workplace environments? Were seeking a talented Project Designer with 4+ years of experience in workplace interiors to join a dynamic Austin studio. About Us They're... 

Favorite Healthcare Staffing

Medical Laboratory Technician Job at Favorite Healthcare Staffing

 ...currently seeking a full-time, permanent hire Medical Lab Tech to join their team! Check out the details below: Title: Medical Lab Technician MLT/MLS Job Type: Permanent / Direct Hire Setting: Hospital Location: Great Bend, KS Schedule: Full time,... 

Theron Solutions

Lead Data Scientist Job at Theron Solutions

 ...STEM field required. Masters Degree in Data Science preferred. Licenses/Certifications...  ...knowledge of data science methods time series forecasting, linear regression, A/...  ...technical supervision/mentoring to other data scientists and trains the broader audience on data... 

Larson Maddox

REMOTE - In-House Counsel, Nonprofit Job at Larson Maddox

A top tier Charter School System in New York City is looking to expand their legal department. This schooling system prioritizes rigorous academics for Pre-K-12 students in the Upper Manhattan, The Bronx, and Queens, and they are continuing to expand. This organization...