Job Description

Our client, a well-established private equity firm located in Menlo Park, is seeking a driven and proactive Office Manager / Executive Assistant. This firm offers a collaborative, low-ego culture that values teamwork and a positive work environment. The Menlo Park office has approximately 20 team members, providing a supportive atmosphere with ample opportunities for growth and additional responsibilities within the role. This is a fantastic opportunity for a candidate looking to advance within the administrative field alongside a tenured and dynamic team!

***This is an in-office role located in Menlo Park, CA.

Key Responsibilities:

• Manage front desk operations, greeting visitors, answering phones, and maintaining a professional office presence (quiet, not as busy).
• Provide administrative support to up to 3 Partners, including travel arrangements, expense management, and calendar scheduling.
• Coordinate full meeting logistics, including equipment setup, material preparation, and seamless execution.
• Oversee vendor relationships, office catering, lunches, supplies, and general office upkeep.
• Assist with presentations, reporting, and preparation of materials.
• Collaborate with the Executive Assistant (EA) to provide additional support to the Managing Partner and contribute to office-wide projects and ad hoc needs.
• Report directly to the CFO and work closely with the Managing Partner’s EA, who supports the Managing Partner and EAs in other offices.

Qualifications:

• 1-2 years of prior office experience; experience in venture capital, private equity, or high-end hospitality is a plus, but not required.
• Ability to work independently, be self-motivated, and effectively prioritize tasks.
• Professional and warm communication skills.
• Bachelor’s degree preferred.
• Tech-savvy with proficiency in MS Office; experience with Ramp for expense management is a plus.
• Willingness to work in-office Monday through Friday.
• Light overtime as needed.

Salary Range:

• $65,000 – $80,000 base salary

You can use to collect and manage your references for free and share them with us or anyone else you choose. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.

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