A successful entrepreneur who has a real estate business and a new national venture is looking for an Executive Assistant. This is a new position. The role is hybrid: 4 days in office, 1 day remote. The culture values work/life balance. The principal is fast-moving and looking for an equally fast thinking assistant. The principal spends time in the Middle East, so there will be a shift in hours during those periods.
About the Job:
¨ Monitor, and prioritize the CEO’s emails and draft responses
¨ Maintain the busy calendar and add appointment to calendar based on incoming emails
¨ Manage contacts
¨ Liaise with bookkeeper, accountant and banking to keep accounting current
¨ Circulate and file legal documents including NDA, employee contracts, agreements, and commission agreements
¨ Take notes on zoom meetings and conference calls when needed
¨ Manage deal flow in Compass.com, car.org and other real estate platforms
¨ Make appts for the principal and obtain medical records when needed
¨ Research
¨ Be the point of contact for marketing initiatives
¨ Handle confidential and sensitive information with discretion
¨ Screen incoming phone calls delivering detailed, timely messages
¨ Schedule meetings
¨ Orchestrate all travel - hotels, rental cars, lodging, researching and finding value and solutions
¨ complex travel arrangements including flights, cars, hotels, and other reservations
¨ Make suggestions to improve processes
¨ Process expense reports
¨ Assist with personal scheduling and appointments.
¨ Ad hoc projects as needed
¨ Limited off-hour availability via text
About You:
¨ Minimum of 4 years of experience in a related support position
¨ BA/BS from a college or university
¨ Experience using Google Suite (sheets, docs, gdrive), Notion, Slack, MacMail
¨ Adept with Apple/Mac
¨ Familiarity with Canva and DocuSign a plus
¨ Able to work quickly and autonomously
¨ Dynamic and proactive comfortable in a fast-paced environment
¨ Polished, professional demeanor
¨ Proactive go-getter; no task is too big or too small
¨ Outstanding communication skills
Salary, will reimburse for individual health plan
Hours: 9-5 or 10-6
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