A successful entrepreneur who has a real estate business and a new national venture is looking for an Executive Assistant. This is a new position. The role is hybrid: 4 days in office, 1 day remote. The culture values work/life balance. The principal is fast-moving and looking for an equally fast thinking assistant. The principal spends time in the Middle East, so there will be a shift in hours during those periods.
About the Job:
¨ Monitor, and prioritize the CEO’s emails and draft responses
¨ Maintain the busy calendar and add appointment to calendar based on incoming emails
¨ Manage contacts
¨ Liaise with bookkeeper, accountant and banking to keep accounting current
¨ Circulate and file legal documents including NDA, employee contracts, agreements, and commission agreements
¨ Take notes on zoom meetings and conference calls when needed
¨ Manage deal flow in Compass.com, car.org and other real estate platforms
¨ Make appts for the principal and obtain medical records when needed
¨ Research
¨ Be the point of contact for marketing initiatives
¨ Handle confidential and sensitive information with discretion
¨ Screen incoming phone calls delivering detailed, timely messages
¨ Schedule meetings
¨ Orchestrate all travel - hotels, rental cars, lodging, researching and finding value and solutions
¨ complex travel arrangements including flights, cars, hotels, and other reservations
¨ Make suggestions to improve processes
¨ Process expense reports
¨ Assist with personal scheduling and appointments.
¨ Ad hoc projects as needed
¨ Limited off-hour availability via text
About You:
¨ Minimum of 4 years of experience in a related support position
¨ BA/BS from a college or university
¨ Experience using Google Suite (sheets, docs, gdrive), Notion, Slack, MacMail
¨ Adept with Apple/Mac
¨ Familiarity with Canva and DocuSign a plus
¨ Able to work quickly and autonomously
¨ Dynamic and proactive comfortable in a fast-paced environment
¨ Polished, professional demeanor
¨ Proactive go-getter; no task is too big or too small
¨ Outstanding communication skills
Salary, will reimburse for individual health plan
Hours: 9-5 or 10-6
...Come work and play in the heart of the Adirondacks! Were looking for an inspiring and driven General Manager to lead operations at the Cambria Hotel Lake Placid Lakeside Resort , one of the regions most exciting new destinations. This is an opportunity to shape...
...without being micromanaged? Do you like a fast-paced environment? We are seeking an energetic Project Manager to join Fulcrum Constructions team in our Long Beach office. We are looking for an ambitious individual that is fun to be around and can contribute to the...
...The Safety Resource Developer is a full-time, non-exempt professional position effective October 1, 2025. Do you have a background in commercial construction with an OSHA 500, and are qualified to teach the OSHA 10 and 30 construction safety courses? Do you believe that...
In-House Counsel - Infrastructure Giant - Miami A world-leading infrastructure construction partner of ours are looking for an In-House Counsel to be based out of their Miami office. This is an incredible opportunity to contribute to the continued growth of one...
...SUMMARY: We are seeking a skilled and dedicated Maintenance Technician with expertise in diesel engines to join our team in the Solid... ...demands, environmental conditions, demands on ones senses and mental demands. TYPICAL PHYSICAL DEMANDS: Must be able to stand...