Job Description

Overview

Sanitation Specialists is a family-owned company that puts their employees first!

Why Sanitation Specialists? "Because People Matter," because at our core, our people drive everything we do and how we do it.

We have made sanitation our core business, making food safety our highest priority. Our purpose: Providing great careers for great people who are passionate about protecting the world's food supply.

Hiring and retaining a competent team is essential in our line of work. In order to hire and retain the best, we offer competitive pay, excellent benefits, and a positive work culture. We are continually working to be an employer of choice.

Job Description:

The Office Administrator oversees daily office operations and ensures an organized, efficient, and professional environment. This role supports both staff and management through administrative coordination, communication handling, and process improvement.

Key Responsibilities

• Manage office supplies, inventory, and vendor relationships to ensure cost-effective procurement.
• Coordinate schedules for meetings, appointments, and office events.
• Handle incoming and outgoing communications, including phone calls, emails, and mail.
• Distribute, scan, and file physical mail to the appropriate departments.
• Coordinate package pickups and drop-offs for urgent mail items.
• Maintain and troubleshoot office equipment (printers, phones, etc.).
• Assist with HR functions such as onboarding, employee records, and training coordination.
• Support staff with administrative needs, including preparing reports, presentations, and correspondence.
• Enforce office policies and procedures to maintain a professional and efficient workplace.
• Manage visitor interactions, including greeting guests and maintaining access control.
• Assist with employee onboarding and offboarding processes.

Qualifications

• High school diploma or equivalent required, Associate’s or Bachelor’s degree in Business Administration or related field preferred.
• Minimum of 2 years’ experience in an administrative or office management role.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and general office software.
• Strong organizational, multitasking, and time-management abilities.
• Excellent verbal and written communication skills.
• Ability to work independently and collaboratively in a team environment.
• High attention to detail and strong problem-solving skills.
• Familiarity with basic HR, accounting, or bookkeeping principles is a plus.

Work Environment

• Part-time position (Monday–Friday) in an office setting.
• May require occasional overtime or flexibility for special projects or events.

Think you’d be a great fit? Apply now — we’d love to learn more about you!

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