Job Description

The Office Administrator is the face and heartbeat of this financial services office, overseeing the day-to-day operations. This dynamic role combines administrative and general office responsibilities, requiring a professional who thrives on keeping things running smoothly.

We’re looking for someone who shines while delivering exceptional customer service, always leaving a positive impression on clients, visitors, and team members. Organizational skills, dependability, and punctuality are necessary, as you'll juggle priorities and tackle tasks in a fast-paced, ever-evolving environment.

If you enjoy staying two steps ahead, turning chaos into order, and being the go-to person for keeping things on track, this role is perfect for you!

Responsibilities

• Perform administrative activities for leadership and other responsibilities for the team as needed.
• Assist with collegiate events including researching activities and venues, preparing budgets, drafting communications, and executing day of logistics.
• Ensure overall cleanliness and appearance of the physical office space.
• Manage the meal services and coordinate all daily lunch orders.
• Manage and order inventory of all office and kitchen supplies.
• Code credit card bills monthly and FedEx invoices bi-weekly.
• Travel to the bank daily to drop off deposits for the accounting team.
• Oversee the meeting space reservation system.
• Sort and distribute mail and packages daily.
• Answer, forward, and screen all incoming telephone calls.
• Act as the first point of contact for all visitors.
• Provide excellent customer service.

Ideal Experience

• Bachelor’s degree is preferred with 1+ year of corporate experience.
• Exceptional ability to create a welcoming environment.
• Demonstrate the ability to carry out administrative tasks proficiently and with excellent attention to detail.
• Strong self-starter, independent, and proactive with a proven ability to operate with minimal supervision and work well in a team environment.
• Excellent written and interpersonal communication skills.
• Proficiency with Microsoft Office Suite (Word, Excel, Teams).
• Ability to contribute positively as part of a team, helping with various tasks as required.

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The Larko Group is a premier Staffing & Recruiting firm based in Chicago, with a nationwide reach, for Direct Hire, Temporary-to-Hire, and Temporary/Project jobs. We specialize in Executive Assistant, Administrative Assistant, Personal Assistant, Chief of Staff, Office Manager, Receptionist, General Office, General Labor (warehouse), Event Support, Project Management, and Customer Service.

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