Job Description

The Front Office Manager / Executive Assistant provides vital administrative and executive support to the R2 Logistics office and executive team. This role provides the structure and organization necessary for daily office operations.

Responsibilities:

• Perform work of a confidential nature and appropriately exercise initiative and discretion.
• Oversee building maintenance partnering with the Building Manager, staff, and vendors.
• Order office supplies and maintain appropriate inventory.
• Order and maintain snacks, drinks, and supplies for the break area.
• Maintain Office/Breakroom areas in an organized, clean and professional manner.
• Manage Fridays’ office lunch order and happy hour.
• Plan and execute meetings, events, and parties; travel arrangements, catering, hotels, itineraries, and communication.
• Assist managers, supervisors, and executive team in producing reports, forms, letters, and other projects.
• Submit expense reports on a monthly basis, assisting executive team as needed.
• Assist with planning and maintaining budgets.
• Ensure building access protocols are met for R2 employees and visitors, including the distribution of access keys.
• Distribute packages and mail to appropriate parties, and prepare and ship time-sensitive mail.
• Ensure that all assigned projects are completed in a timely and efficient manner and that follow-up is done on all administrative details.
• Greet and direct visitors as needed.
• Some travel required to run errands for Executives and various departments.

Requirements:

• Administrative assistant or office management experience (2 – 4 years preferred)
• Highly proficient in Microsoft Office Suite, Outlook and Concur (preferred)
• Superior organizational skills with strong attention to detail
• Must have the ability to work independently, multi-task, and prioritize projects in a fast-paced environment
• Excellent verbal and written communication skills
• Energetic and positive attitude

Benefits :

• Opportunity for internal career advancement
• 401k with company match
• Medical/Dental/Vision/Life Insurance
• Paid holidays and vacation

About R2 Logistics:

Founded in 2007, R2 Logistics has thrived through the dedication and tenacity of our employees. We have become an industry leader through providing unparalleled customer service, based on a ‘strive to win’ competitive mentality.

As a third-party logistics (3PL) company, we provide our customers access to our network of contracted transportation providers. With no trucks of our own, we contract asset-based transportation companies to provide the equipment needed to move hundreds of daily shipments for our customers.

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