Job Description

Office Services Assistant

We are seeking a dependable and detail-oriented Mailroom and Office Services Assistant to join our fast-paced finance firm. This role is responsible for managing all mailroom operations and providing essential office services support to ensure the smooth and efficient functioning of the office. The ideal candidate is proactive, professional, and takes pride in delivering high-quality service in a corporate environment.

Responsibilities:

• Receive, sort, and distribute incoming and outgoing mail, packages, and courier deliveries (FedEx, UPS, USPS, DHL).
• Manage international shipments and maintain accurate shipping and tracking records.
• Maintain and restock copy and mail areas; ensure workspaces remain organized and presentable.
• Support general office and facilities needs, including meeting room setup and event logistics.
• Provide backup support for the maintenance and production teams.
• Flexibility to assist with after-hours or weekend requests as needed.

Qualifications:

• 3–5 years of experience in a corporate mailroom or office services role (finance or professional services preferred).
• Strong working knowledge of shipping systems and mailroom equipment.
• Excellent organizational, communication, and multitasking skills.
• Professional demeanor and strong attention to detail.
• Ability to lift packages and stand for extended periods.

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