Personal Assistant Job at Burnett Specialists Staffing | Recruiting, Houston, TX

SUtFcVd0OFFJSGVyR2dHTnRTYWl6TU1hNEE9PQ==
  • Burnett Specialists Staffing | Recruiting
  • Houston, TX

Job Description

Position: High-Net-Worth Family Personal Assistant

Location: Houston, TX

Salary: Open

Reports To: CEO & His Wife

High-Net-Worth Family Personal Assistant (PA)

Position Summary:

We are seeking an experienced and highly discreet High-Net-Worth (HNW) Family Personal Assistant to provide top-tier support to a high-profile individual and their family. This role requires exceptional organizational, multitasking, and communication skills, along with the ability to manage personal and professional responsibilities with utmost confidentiality. The ideal candidate will work closely with the Estate Manager and other household staff to ensure seamless day-to-day operations.

Key Responsibilities:

Administrative & Executive Support

  • Manage and coordinate the principal’s daily schedule, including appointments, meetings, and travel arrangements.
  • Handle correspondence, including emails, phone calls, and mail, ensuring prompt responses.
  • Prepare and edit documents, presentations, and reports for the principal.
  • Maintain and organize confidential files, records, and databases.

Luxury Travel & Private Aviation Coordination

  • Arrange all domestic and international travel, including private jets, luxury accommodations, and ground transportation.
  • Create detailed travel itineraries and contingency plans for last-minute changes.
  • Ensure security arrangements and high-end services for seamless travel experiences.

Household & Lifestyle Management

  • Help Oversee household staff, including housekeepers, nannies, security personnel, and service providers as directed from Principle or Estate Manager.
  • Handle luxury shopping, wardrobe management, and personal styling as required.
  • Assist with Managing vendor relationships and oversee property maintenance, renovations, and repairs as directed from Principle or Estate Manager.

Event Planning & Social Calendar Management

  • Plan and coordinate high-profile private events, social gatherings, and luxury entertainment.
  • Manage guest lists, invitations, RSVPs, and event logistics, including venue selection, catering, and entertainment.
  • Ensure confidentiality and security measures for private and professional events.

Family & Child Assistance

  • Organize children’s schedules, including school activities, extracurriculars, and tutoring.
  • Work closely with nannies and educators to oversee educational and recreational activities.
  • Provide family support, ensuring smooth coordination of household and personal affairs.

Financial & Budget Oversight

  • Assist with financial tasks, including bill payments, expense tracking, and budgeting as directed from Principle or Estate Manager.
  • Handle high-end purchases, ensuring financial organization and budget adherence.

Concierge & Lifestyle Services

  • Manage exclusive reservations, luxury shopping, and private experiences.
  • Oversee personal gifting, wellness services, and specialized lifestyle requests.
  • Organize personal development services, including fitness trainers, spa appointments, and concierge requests.

Security & Discretion Management

  • Work closely with security personnel to ensure personal and household safety as directed from Principle or Estate Manager.
  • Oversee privacy measures for the family and ensure discreet handling of sensitive information.

Qualifications & Experience:

  • Education: Bachelor’s degree or equivalent preferred.
  • Experience: Minimum of 5-8 years in a similar role in a family office or with UHNW individuals.
  • Technical Proficiency: Strong skills in Microsoft Office Suite, smart home technology, and financial tracking software.
  • Project Management Skills: Ability to manage multiple projects simultaneously.
  • Financial Acumen: Strong understanding of budgeting, financial planning, and vendor negotiations.
  • Crisis Management: Ability to handle emergencies and unexpected situations calmly and effectively.
  • Leadership & Team Management: Proven ability to lead and coordinate household staff and service providers.
  • Cultural Sensitivity: Understanding of and respect for cultural differences in interactions with family members and staff.

Personal Attributes:

  • Highly discreet, dependable, and trustworthy.
  • Intelligent, resourceful, and proactive in problem-solving.
  • Professional, polished, and tactful in all communications.
  • Detail-oriented with a high degree of accuracy.
  • Adaptable and able to thrive in a fast-paced, high-pressure environment.
  • Flexible availability, including after-hours and weekend commitments when necessary.
  • Maintains a positive attitude and a sense of humor.

Compensation & Benefits:

  • Competitive salary, commensurate with experience.
  • Comprehensive benefits package, including healthcare and paid time off.
  • Opportunity to work with a prestigious family in a dynamic and engaging role.

Job Tags

Work at office, Flexible hours,

Similar Jobs

Tonic3

Senior Digital Designer Job at Tonic3

 ...deliverables. Collaborative Skills: Strong ability to communicate, collaborate, and maintain organization across multiple projects. Mac Proficiency: Comfortable using Mac-based design tools. Feeling a little unsure if you ticked all the boxes? No worries, my... 

Santa Maria Tax and Bookkeeping Service

Payroll and Bookkeeping Specialist Job at Santa Maria Tax and Bookkeeping Service

 ...We are currently seeking a Payroll & Accounts Payable/Receivable Clerk to manage payroll processing, compliance, and A/P & A/R for one of our trucking company clients. The right candidate is detail-oriented, organized, and has a solid understanding of payroll procedures... 

Solomon Page

Associate Creative Director, Content Design Job at Solomon Page

Our client, a fast-growing tech company in NYC, is looking for an Associate Creative Director, Content Design for a temp-to-perm role. In this position, you will play a key role within the marketing team, helping to shape and refine messaging that balances marketing impact...

Senior Helpers - The Villages

Community Relations Manager - Private Duty Home Care Job at Senior Helpers - The Villages

 ...operated with a firm dedication to delivering quality client care and a positive and supportive work culture for our staff....  ...and communication skills, as well as sales experience in the Home Health (private duty) industry. In this role, you will be expected to:*... 

ReSource Pro

Insurance Field Auditor Job at ReSource Pro

 ...oriented and independent professional ready to take on a challenging and rewarding role? Your role: ReSource Pro is seeking an Insurance Field Auditor (1099/Contractor) to play a vital role in ensuring accurate insurance policy premiums. In this role, youll be...