Job Description

JRN: 1969

We are seeking a professional and proactive Personal Assistant to oversee personal affairs, household management, scheduling, and travel coordination for a busy UHNW individual and their family in the Bay Area. The ideal candidate is highly organized, has a knack for excellence, and can handle a fast-paced environment while maintaining discretion. This role requires strong problem-solving skills and adaptability to ensure seamless daily operations. The position offers the opportunity to work with a great Principal and their family.

Requirements:

• Minimum 5 years of experience as a Personal Assistant, House Manager, or similar role supporting high-level individuals/UHNW families and similar.
• Proficiency in Outlook, Gmail, Google Calendar, and Excel for scheduling and communication.
• Strong organizational and multitasking skills, with the ability to prioritize and execute tasks efficiently.
• Excellent written and verbal communication skills, maintaining professionalism and discretion.
• Ability to work independently, take initiative, and problem-solve effectively.
• Event planning experience necessary.
• A College Degree is required
• Must have a valid Driver’s license, insurance and car.
• Must be able to travel domestically on occasion.

Responsibilities include but are not limited to:

• Manage household operations, including vendor coordination, service provider management, and maintenance.
• Handle scheduling and coordination of personal appointments, medical visits, and other engagements.
• Occasionally driving children or other family members.
• Book and coordinate personal and business travel arrangements, including flights, hotels, rental cars, and itineraries. Experience with private travel planning is a plus.
• Helping coordinate and execute bespoke events at the Bay Area home.
• Work closely with the executive assistant and other team members at the business office to ensure seamless communication and task execution.
• Oversee household systems and vehicle maintenance, ensuring all aspects of the residence and transportation run smoothly.
• Assist with bill payments, house stocking, and plant care to maintain an organized and efficient home environment.
• Support personal projects, errands, and ad hoc requests as needed.

Schedule:

• Full-time role. Monday - Friday, 8am-5pm, with availability after hours or weekends if needed.

Compensation:

• Up to $130,000/year DOE
• Discretionary bonus structure
• Comprehensive benefits package
• 401K
• Company perks

Location:

• San Francisco Bay area (must be local to the area to apply).

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