Job Description

JOB SUMMARY:

We are seeking a dynamic Project Administrator to join our team and play a vital role in supporting our construction projects from inception to completion. This energetic professional will coordinate project documentation, facilitate communication among stakeholders, and ensure that the many aspects of construction administration role run smoothly.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Prepare and process submittals via Procore, track them and follow up with Construction Teams, architect and subcontractors.
• Provide assistance to project managers with bidding process and subcontract development.
• Prepare and process submittals via Procore, track them and follow up with Construction Teams, architect and subcontractors.
• Draft and process change order proposals and change orders, maintain change order logs for the projects.
• Prepare and process subcontractor change orders and cost analysis, maintain log of sub change orders.
• Upload specification manual and various drawings into Procore throughout the project duration.
• Follow up on substantial completion of work per contract, prepare G704’s and track them.
• Participate actively in project meetings.
• Keep track of drawing updates
• Warranty work: Collect all material and labor warranties as required for the project. Create warranty manual per company's template.
• Section 3 Compliance: Collaborate with subcontractors, collect documents and prepare reporting as per procedures
• MWBE Compliance: Provide outreach to MWBE certified firms, prepare bid logs, submit advertising for contracting opportunities.

EDUCATION / EXPERIENCE REQUIREMENTS:

• Minimum high school graduate / Bachelor Degree or equal
• Minimum 5 years of relevant experience in Construction Administration
• Preferably experience working with General Contractors

KNOWLEDGE / SKILLS:

• Knowledge of construction industry and CSI basics
• Proficient in Excel, Word and Outlook
• Very good interpersonal skills and ability to work as part of the team
• Diligent ability to track various items and follow up on open issues
• Professional interaction with architects, owner representatives and bank engineers
• Ability to switch priorities if needed for the benefit of the company or the project
• Creative thinking to come up with ideas to improve current procedures
• Motivation to learn new procedures and programs
• Capability to notify the supervisor of any issues or problems
• Excellent verbal and written communication skills
• Detail-oriented, highly organized, self-Motivated and ability to prioritize tasks and projects with limited direction and time constraints.
• Ability to be resourceful and proactive in dealing with issues that may arise
• Must be a good culture fit: Professional presence, open-minded, positive attitude and team player

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