Job Description

Summary:

• This position is responsible for performing general administrative, office support for company projects.

Duties may include:

• Keep and maintain project files.
• Maintain project e-mail box.
• Document control - data entry.
• Track projects and produce monthly progress reports.
• Work with specs, changes and finalizing.
• Facilitate questions regarding projects and research information.
• Maintain tracking system for projects.
• Record minutes from Project Manager meetings.
• Answer phones and direct calls.
• Read and sort incoming mail.
• Collect bills/invoices.
• Type memos, correspondence, reports, and other documents.
• Make travel arrangements.
• Prepare outgoing mailings and labels, including emails and faxes.
• Organize and maintain filing system.
• Coordinate client or vendor lunches, including set-up and clean-up.
• Reserve conference rooms.
• Coordinate with internal support departments.
• Order and maintain supplies.
• Arrange equipment maintenance or set-up.
• Keep the department calendar and roster.
• Occasional project assistance for managers.
• Assist in Power point presentations.
• Utilize Access to store and retrieve data.
• Help coordinate clerical needs of special projects.
• Complete weekly timecards.
• Make copies of printed material.
• Additional duties as assigned by supervisor to assist in the overall success of the group and company.

Requirements:

• High School degree or equivalent.
• Minimum 3 years office/clerical experience.
• An advanced knowledge of Microsoft Word, Excel, Access, and PowerPoint required.
• Excellent organization skills, attention to detail, communication skills and ability to handle multiple tasks.
• Some college coursework preferred.
• Backgrounds that tend to translate well include roles involving coordination, logistics, customer-facing work, or managing multiple priorities in fast-paced environments.
• Professional maturity and the ability to stay organized under pressure are key.
• Microsoft Office experience is a must!

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