Project Assistant Job at SPECTRAFORCE, Kansas City, MO

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  • SPECTRAFORCE
  • Kansas City, MO

Job Description

Summary:

  • This position is responsible for performing general administrative, office support for company projects.

Duties may include:

  • Keep and maintain project files.
  • Maintain project e-mail box.
  • Document control - data entry.
  • Track projects and produce monthly progress reports.
  • Work with specs, changes and finalizing.
  • Facilitate questions regarding projects and research information.
  • Maintain tracking system for projects.
  • Record minutes from Project Manager meetings.
  • Answer phones and direct calls.
  • Read and sort incoming mail.
  • Collect bills/invoices.
  • Type memos, correspondence, reports, and other documents.
  • Make travel arrangements.
  • Prepare outgoing mailings and labels, including emails and faxes.
  • Organize and maintain filing system.
  • Coordinate client or vendor lunches, including set-up and clean-up.
  • Reserve conference rooms.
  • Coordinate with internal support departments.
  • Order and maintain supplies.
  • Arrange equipment maintenance or set-up.
  • Keep the department calendar and roster.
  • Occasional project assistance for managers.
  • Assist in Power point presentations.
  • Utilize Access to store and retrieve data.
  • Help coordinate clerical needs of special projects.
  • Complete weekly timecards.
  • Make copies of printed material.
  • Additional duties as assigned by supervisor to assist in the overall success of the group and company.

Requirements:

  • High School degree or equivalent.
  • Minimum 3 years office/clerical experience.
  • An advanced knowledge of Microsoft Word, Excel, Access, and PowerPoint required.
  • Excellent organization skills, attention to detail, communication skills and ability to handle multiple tasks.
  • Some college coursework preferred.
  • Backgrounds that tend to translate well include roles involving coordination, logistics, customer-facing work, or managing multiple priorities in fast-paced environments.
  • Professional maturity and the ability to stay organized under pressure are key.
  • Microsoft Office experience is a must!

Job Tags

Work at office,

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