Job Description

Job Overview:

The AP/AR Staff Accountant is responsible for the accurate and timely processing of accounts payable and accounts receivable transactions. This role involves maintaining financial records, preparing financial reports, and supporting the overall accounting operations of the organization. The ideal candidate will possess strong analytical skills, attention to detail, and the ability to work independently.

Key Responsibilities:

Accounts Payable

• Process and verify vendor invoices, expense reports, and purchase orders.
• Ensure invoices are coded correctly and match purchase orders and receipts.
• Schedule and prepare payments, including checks, ACH transfers, and wire transfers.
• Reconcile vendor statements and resolve discrepancies.
• Maintain vendor records and manage vendor communications.
• Assist in month-end closing activities related to accounts payable.
• Prepare and file 1099 forms as required.

Accounts Receivable

• Generate and send out customer invoices.
• Process customer payments, including checks, credit cards, and electronic transfers.
• Monitor accounts receivable aging reports and follow up on overdue accounts.
• Reconcile customer accounts and resolve payment discrepancies.
• Assist in the preparation of monthly financial statements and reports.
• Maintain customer records and manage customer communications.
• Assist in month-end closing activities related to accounts receivable.

General Accounting

• Assist with general ledger reconciliations and journal entries.
• Support the preparation of monthly, quarterly, and annual financial statements.
• Participate in audits and assist with the preparation of audit schedules.
• Ensure compliance with company policies, procedures, and regulatory requirements.
• Assist with special projects and process improvements as needed.

Qualifications:

• Bachelor’s degree in Accounting, Finance, or a related field. REQUIRED
• 2+ years of experience in accounts payable and/or accounts receivable.
• Proficiency in NetSuite accounting software preferred.
• Strong knowledge of Generally Accepted Accounting Principles (GAAP).
• Excellent attention to detail and organizational skills.
• Strong analytical and problem-solving abilities.
• Effective communication and interpersonal skills.
• Ability to work independently and as part of a team.
• Proficiency in Microsoft Office Suite, especially Excel.

Preferred Qualifications:

• Experience with NetSuite ERP systems.
• Experience in Life Science or Biotech industry.

Working Conditions:

• Typical office environment.

Salary:

• $70,000-$80,000 DOE
• Eligible for Year End Bonus

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