Job Title: Studio Executive Assistant
Location: San Francisco – Onsite
Salary: $90-110k base + Bonus & Benefits
A premier interior designer in SF is seeking an experienced Studio Executive Assistant to provide comprehensive administrative support to the Design Principal, Studio Director, and the Studio Administrative Team. This is a fast-paced, detail-oriented role that requires exceptional organizational skills, a polished professional presence, and the ability to juggle multiple priorities with discretion and efficiency.
The ideal candidate will bring three to five years of experience supporting multiple senior leaders, preferably within a creative, interior design, or architectural environment. This role offers the opportunity to be at the center of operations, working closely with leadership to ensure the studio functions smoothly and client needs are met at the highest standard.
Key Responsibilities
Executive & Administrative Support
• Manage the Design Principal’s business and social calendars, ensuring all parties are informed of updates and changes
• Coordinate client meetings, internal studio meetings, and special events
• Review and manage daily emails, delegating and prioritizing as appropriate
• Prepare weekly meeting agendas and follow up on action items
• Maintain accurate daily time tracking and verify billable client hours
Travel & Event Coordination
• Arrange complex domestic and international travel for studio staff, including detailed itineraries and documentation
• Support the planning and execution of business and personal events and gatherings
• Assist with logistics for project installations in collaboration with project managers and design teams
Operations & Communication
• Act as liaison between leadership, clients, and vendors, ensuring a high level of professionalism in all interactions
• Distribute client and project meeting notes to the design team
• Assist with special projects, research, pricing, and general clerical tasks including photocopying, mailing, filing, and preparing packages for delivery
Qualifications
• 3-5+ years of administrative or executive support experience to multiple senior leaders
• Professional demeanor with excellent verbal and written communication skills
• Strong organizational skills with meticulous attention to detail and accuracy
• Proficient in Microsoft Office Suite (Excel, Outlook, PowerPoint) and comfortable on both Mac and PC platforms
• Demonstrated ability to prioritize, problem-solve, and adapt in a fast-paced environment
• Experience booking travel and managing event logistics
• Collaborative, team-oriented mindset with a proactive approach
• Exceptional attendance, punctuality, and flexibility to work overtime as needed
Preferred Experience
• Previous experience in an interior design, architectural, or creative studio environment
You can use to collect and manage your references for free and share them with us or anyone else you choose. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.
We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.
Company Description At Golden Shift, we believe that people's core is shaped by their habits and need for connection. We specialize in creating personable experiences that bridge clients and the public through experiential marketing. Our goal is to seamlessly blend client...
Position Summary: Employee works with other members of the patient care team to deliver care to specific patient populations. The... ...completed a CNA training course, or minimum of 1 year experience in a nurse aide or equivalent role or be currently enrolled in a licensed...
...office in Falls Church, VA - they looking for a Lead Medical Receptionist to join their team on a part time basis (30 hours a week) M... ...The ideal candidate would possess: Medical Receptionist Experience Experience using an EMR system (Athena is a MUST!) Experience...
...: Client Support Service Professionals handle incoming phone calls regarding various service inquiries on accounts. Calls will need... ...-task and adjust quickly to change in a busy financial service center Preference for 1 of the following criteria: College...
...equipment such as food service industry appliances, workshop devices, etc. Serving 48 states, our client is the countrys leading fire investigation company. They provide comprehensive fire investigations ranging from small buildings, vehicles, and heavy equipment to...