Job Description

Office Assistant – Community Ambassador / Reception & Meeting Coordinator

Location: Plano, TX, Monday - Friday, 8 am - 5 pm, $25-26 p/h

We’re looking for a polished, proactive, and people-focused Office Assistant to serve as the face of our Plano office—someone who brings energy, professionalism, and attention to detail to every interaction. This is not an Office Manager role, but it requires someone with strong initiative, hospitality instincts, and a “can-do” attitude to support a dynamic, high-end workplace serving internal teams, executives, and international clients alike. Expert in Microsoft Office Suite (PowerPoint, Excel, Outlook, Word); tech-savvy.

As our Community Ambassador / Reception & Meeting Coordinator , you’ll be responsible for delivering a seamless and welcoming experience to employees and guests, maintaining an organized and operationally ready office environment, and coordinating day-to-day logistics with finesse.

What You’ll Do:

• Greet and assist all guests and clients, ensuring proper check-in through Envoy (iPad or app)
• Conduct morning and end-of-day walkthroughs to ensure office readiness
• Maintain cleanliness and order across all common areas, offices, and meeting spaces
• Manage inventory, supplies, and provisioning; place timely orders and restock throughout the day
• Coordinate conference room bookings and assist with scheduling and logistics for internal and external meetings
• Support office events and client visits with professionalism and hospitality
• Monitor FedEx deliveries, and office access cards, and assist with reporting and logs
• Execute catering orders and provide support for executive-level events and meetings
• Partner with Property Management and internal teams to ensure operational requests are completed efficiently

What You Bring:

• 3–5 years of experience in an administrative, reception, or facilities support role within a corporate office setting
• Highly organized with excellent time management and multitasking skills
• Expert in Microsoft Office Suite (PowerPoint, Excel, Outlook, Word); tech-savvy and eager to learn
• Friendly, polished, and professional presence—comfortable working with executives and high-profile visitors
• Strong communication skills, problem-solving mindset, and the ability to work independently
• Dependable, reliable, and flexible—you’re the person who gets things done and keeps everything on track

If you’re a go-getter who loves creating a warm, organized, and well-run office environment—we want to meet you. Apply now and be the heartbeat of our Plano office.

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