St. Nicholas School is a vibrant leader in independent education in the Chattanooga metropolitan region. Grounded in the Episcopal faith, St. Nicholas educates students with a comprehensive emphasis on academic, physical, social-emotional, creative and intellectual development. STNS educates and inspires students in Pk 3 through 5th grade. SNS holds accreditation from the Southern Association of Independent Schools (SAIS). St. Nicholas School, "Where the love of learning takes root."
WHO YOU ARE
· You are collaborative, resilient, flexible, diplomatic, confident, patient, and possess a sense of humor and professional presence.
· You have a Bachelor’s degree or higher and/or equivalent working experience.
· You possess knowledge and experience in accounting, specifically within accounts payable and accounts receivable.
· You have proven computer skills in a Sage 50 accounting system as well as standard Microsoft applications.
· Familiar with Blackbaud online platforms preferred.
· You are organized and motivated with the ability to prioritize and efficiently manage multiple projects and deadlines.
· You have excellent communication skills.
· You are comfortable working with staff, faculty, students, and families.
· You love to innovate, connect with community, and build relationships.
· You maintain confidentiality.
· Have experience onboarding new employees relative to benefits, payroll, etc.
THE JOB
Position: Business Office Coordinator
Department: Business Office
Reports to: Director of Finance and Business Operations
RESPONSIBILITIES
Student Billing & Accounts Receivable
· Oversee all aspects of student billing, including generating charges and credits per enrollment contracts.
· Maintain accurate student account records, process payments, and generate billing statements.
· Handle ACH payment processing, follow up on declined/returned payments, and resolve banking issues.
· Manage collections, ensuring timely follow-up on outstanding balances and escalating issues as needed.
· Assist families with billing inquiries and online payment systems.
· Generate reports related to student enrollment, financial aid, and budget planning.
· Support financial reporting and annual audit activities.
· Collaborate with the Director of Auxiliary Programs to manage billing for auxiliary programs, specifically summer camp.
Financial Aid & Enrollment Support
· Assist in processing financial aid applications, maintaining records, and verifying supporting documents.
· Provide guidance to families regarding tuition, financial aid, and payment plans.
· Maintain accurate enrollment data and reconcile discrepancies with admissions staff.
· Stay updated on trends and best practices in student billing and financial aid administration.
Accounts Payable & Vendor Management
· Process invoices and payments using an automated accounts payable system.
· Manage corporate credit card tracking, coding, and reconciliations.
· Maintain vendor records, ensure compliance with purchasing policies, and issue annual 1099s.
· Provide expense coding support to departments and ensure accuracy in payables.
General Accounting & Financial Reporting
· Record monthly revenue from multiple sources and manage accounts receivable.
· Monitor daily banking operations and ensure accurate cash flow tracking.
· Assist the Director of Finance and Business Operations in preparing journal entries, reconciling bank accounts, and maintaining financial records and budgeting.
· Support the annual audit by preparing financial reports and ensuring compliance with accounting standards.
Additional Responsibilities
· Maintain organized financial records and ensure proper archival of documents.
· Provide financial analysis and reporting to support decision-making.
· Assist in general Business Office operations and perform other duties as assigned.
· Provide human resource functions relative to onboarding employees and working with employees leaving.
HOW TO APPLY
Send resume and cover letter to: Robert McGehee, Head of School
rmcgehee@stns.org
(423) 899-1999
7525 Min Tom Dr
Chattanooga, TN. 37421
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