Job Description

Job Title: Clinical Trials Assistant

Location: On-Site / Henderson, Las Vegas

Department: Clinical Operations

Reports To: Clinical Operations Associate

Job Type: Full-time

Salary Range: $50,000-$65,000 annually. Compensation offered will reflect the skills and experience of the candidate.

Classification: Non-exempt (overtime eligible)

About us:

CovarsaDx is a clinical research organization (CRO) that is dedicated to clinical studies for IVD (in vitro diagnostic) and medical device trials. Our clients experience personalized study strategies, expert consultation, and agile adaptation to changing trial design requirements. We prioritize our clients' regulatory success and clinical research experience, supported by trusted clinical research specialists and resources.

Position Description:

The Clinical Trials Assistant will play a key role in supporting clinical trial operations by assisting with site selection processes, coordinating logistics, and managing administrative tasks. This role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. The ideal candidate will have experience in clinical research, healthcare, or logistics, with a proactive approach to problem-solving and process improvement.

Key Responsibilities:

Site Selection & Clinical Operations Support

· Assist in tracking and managing site feasibility assessments and qualification processes.

· Maintain and update site databases, ensuring accurate documentation and record-keeping.

· Coordinate communication between internal teams, sponsors, and investigative sites.

· Support site selection strategies by compiling reports and summarizing key site metrics.

· Assist with the collection and filing of site and study documents for Trial Master Files.

Logistics & Administrative Coordination

· Manage shipping, tracking, and inventory of study-related materials, supplies, and investigational

products.

· Track and manage shipments, providing updates to internal teams and investigative sites.

· Ensure timely documentation and compliance with study protocols and regulatory requirements.

· Support the preparation and coordination of study materials

· Maintain SOPs, study trackers, and administrative records to support clinical trial operations.

Additional Responsibilities

This job description is intended to outline the primary responsibilities of the Clinical Trials Assistant; however, additional duties and tasks may be assigned as needed to support the clinical trial process. These additional responsibilities are not limited to the above and may evolve over time based on the requirements of the study or operational needs.

Competencies

· Communication and Interpersonal Skills – Excellent written and verbal communication skills with study

teams, participants, and internal / external stakeholders.

· Time and Prioritization Management – Strong organizational skills, with ability to manage multiple

tasks and prioritize effectively in a fast-paced environment.

· Attention to Detail – Strong attention to detail to keep detailed, accurate records and ensure all

protocol requirements and regulations are strictly followed.

· Collaboration and Cross-Functional Coordination – The ability to work independently and to work with

various groups to support documentation needs and ensure alignment and collaboration with cross-

functional teams.

· Problem-solving Mindset - The ability to anticipate needs to address issues proactively. Must possess

analytical and creative thinking skills.

· Operational Efficiency – Strong time management skills, able to use time productively to ensure high

levels of operational efficiency and effectiveness.

· Confidentiality – Able to maintain strict confidentiality in handling sensitive participant data and study-

related information.

· Technical Proficiency – Competence using common business software such as MSOffice (Word, Excel,

PowerPoint, Outlook, Teams) and Adobe Acrobat and study-specific tools or software.

Minimum Qualifications

· Bachelor's degree in a scientific, healthcare-related or business management or related field.

· Minimum two years’ experience in an administrative or logistics role (preferably in clinical research,

healthcare, or a regulated industry).

Preferred Qualifications

· Prior experience working in clinical trial administration, site selection, or study logistics.

· Certifications such as Good Clinical Practice (GCP), Dangerous Goods Regulation (DGR) Training,

and/or HIPPA Certification.

· Previous work in a Contract Research Organization (CRO), IVD and Medical Device Trials.

Work Environment / Physical Demands

· Onsite office position

· Appropriate availability consistent with established practices and norms; effort may exceed 40 hours

per week when required to meet critical deadlines.

· Ability to sit and/or stand to work at a computer for extended periods of time.

· Ability to lift and move up to 10 pounds.

Featured Benefits:

• Medical insurance
• Vision insurance
• Dental insurance
• 401K Plan and company match

We are proud to be an equal opportunity employer. We select and employ candidates only in accordance with their merits, qualifications, and abilities to perform the duties of the job regardless of gender, marital status, race, religion, color, age, disability, sexual orientation, military or veteran status. If you require an accommodation as part of the application and/or interview process, please contact   HR@covarsadx.com .

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