Job Description

About the Role

We are looking for an organized, proactive, and energetic Office Manager and Executive Assistant to keep our office running smoothly and provide support to multiple C-Suite leaders. This is a highly visible role at the heart of the business—perfect for someone who loves making things work better, staying three steps ahead, and creating a warm, professional environment.

Responsibilities

• Own day-to-day office operations and ensure a polished, productive workplace.
• Act as the first point of contact for visitors and a key liaison across the C-Suite and wider team.
• Manage executive calendars, meetings, travel, expenses, and confidential communications.
• Coordinate office vendors, property management, supplies, mail, and deliveries.
• Plan internal events, team gatherings, and office celebrations.
• Support marketing by helping manage social media content calendars and basic reporting on KPIs.
• Create presentations, documents, and spreadsheets to support executive decision-making.

Qualifications

• Bachelors degree preferred.

You would be a great fit if you:

• Have strong experience supporting senior executives and/or managing an office.
• Are a master of organization, time management, and juggling competing priorities.
• Communicate clearly and professionally—both in writing and in person.
• Are confident with Microsoft Word, PowerPoint, and Excel (bonus: Adobe Acrobat).
• Are curious about new AI tools to help make projects run smoother.
• Handle confidential information with discretion and integrity.
• Are a resourceful self-starter who thrives in a fast-paced, dynamic environment.
• Are a collaborative team player who is also comfortable working independently.

Pay range and compensation package

• $60,000-$70,000, with a comprehensive benefits package

Carey International is proud to be an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, or any other legally protected status.

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