Job Description

The HRIS Specialist administrates, configures, and maintains the Human Resources Information System (HRIS). This role ensures the efficient operation of the HRIS, supports HR functions by providing accurate data and reports, and collaborates with various stakeholders to optimize system functionality. This role is the backup for entering all related payroll information into the ADP Payroll Software system, filing all Federal Reports, and providing day-to-day support to the Human Resources Director.

Essential Duties and Responsibilities

• Administer and maintain the HRIS, ensuring data accuracy and system integrity. Troubleshoot and resolve HRIS issues, providing technical support to HR staff and end-users.
• Coordinate with IT and software vendors for system upgrades, patches, and enhancements. Lead HRIS implementation projects, including planning, configuration, testing, and deployment. Coordinate with HR, IT, and external vendors to implement systems successfully. Develop and manage project plans, timelines, and budgets for HRIS implementations. Conducted system testing and validation to ensure functionality met business requirements. Provide post-implementation support and troubleshoot any issues that arise.
• Provide Backup for entering and verifying all payroll-related information for the entire company. Run transmittal reports.
• Back-up for processing unemployment claims with People Systems. Complete Request for Separation Information Forms, gather and submit all information related to the termination. Translate termination information from Spanish to English when required. Maintain the unemployment log and keep it up to date. Coordinate, prepare, and assist in all unemployment hearings. Attend unemployment hearings when necessary.
• Generate standard and ad-hoc reports to support HR and business needs. Analyze HR data and provide insights to HR leadership for decision-making.
• Gather and analyze data with useful HR metrics, such as employee turnover rates. Process, develop, and distribute reports monthly, quarterly, weekly, or as needed. Reports include but are not limited to Vets100, EEO-1, and the Affirmative Action Plan. Prepare all requested reports, such as wage statements, FMLA eligibility hours, new hire reporting, employment verification information for the Human Resources Department and other departments within Goodwill, etc.
• Review the Applicant Log for accuracy. Prepare and file all reports by sex, race, gender, etc.
• Serve as the administrator for ADP’s SmartCompliance. Assign and fund Wisely cards for employees as requested. Answer inquiries and help employees create Wisely accounts.
• Serve as the administrator for ADP E-time. Ensure employees are assigned to a physical clock. Reset passwords, set up accounts, and answer inquiries related to ADP E-time.
• Assist employees in creating ADP Portal accounts. Reset passwords, modify personal information, and suspend or activate accounts through ADP’s Netsecure.
• Continually evaluate current HRIS systems, focusing on continuous operational efficiency and enhanced reporting capabilities. Make recommendations as appropriate.
• Provide training and support to HR staff and end-users on HRIS functionalities and best practices. Develop user guides, manuals, and training materials. Communicate system changes, updates, and enhancements to stakeholders.
• Perform monthly audits and updates of I-9 Forms with expiration dates for work authorization permits. Send reminder letters to employees 90 days in advance. Continually evaluate the system with a focus on continuous operational efficiency. Make recommendations for changes as appropriate.

• Bachelor’s Degree or equivalent education and experience. Associate degree highly desirable.

Minimum 5 years experience in Human Resources in a similar capacity.

Must have experience with multiple HRIS systems such as ADP, Paycom, Paylocity, etc)

• Excellent computer skills, i.e. (Word, Excel, ADP Software, and Access).

Ability/Skills

• Excellent communication skills, both orally and in writing. Ability to communicate effectively, professionally, and courteously with all employees and the public.
• Detailed oriented. Ability to manage multiple responsibilities and pay close attention to detail.
• Maintain a high level of confidentiality in the daily operations.
• Bilingual (English/Spanish) is highly desirable.

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