Office Administrative Assistant Job at CyberX Info System, Belfast, ME

STY4cFd0MGJJbnV0R3dTQXNTcXV5TUlYNHc9PQ==
  • CyberX Info System
  • Belfast, ME

Job Description

Job role: Part-Time Office Assistant

Location: Belfast, Maine

We're looking for a versatile Office Assistant to support our growing team with administrative, accounting, and light IT tasks. This is a dynamic, part-time role with room to grow into full-time as we expand. If you're someone who thrives in a fast-paced environment and enjoys wearing multiple hats, we want to hear from you!

What You’ll Do

Administrative Support

  • Oversee daily office operations and provide general support to staff
  • Maintain organized filing systems (digital and paper)
  • Schedule meetings, prepare agendas, and record minutes
  • Respond to general phone and email inquiries
  • Assist with document formatting, proofreading, and preparation

Accounting Support

  • Enter financial transactions into accounting software (QuickBooks, Xero, etc.)
  • Assist with invoice generation, expense tracking, and monthly reconciliations
  • Help manage accounts payable/receivable records
  • Coordinate with external accountants on reporting and tax preparation
  • Support budget tracking and procurement processes

IT & Tech Support

  • Provide basic tech support (email setup, printer issues, etc.)
  • Assist with software updates and installations
  • Help maintain the company website or CMS (e.g., WordPress)
  • Track IT inventory (hardware/software)
  • Liaise with external IT providers when needed

Required Qualifications

  • High school diploma (Associate degree or higher preferred)
  • Experience in office administration or accounting support
  • Proficient with Microsoft Office and Google Workspace
  • Familiar with accounting tools like QuickBooks, Xero, or similar
  • Comfortable with basic IT troubleshooting and support

Job Tags

Full time, Part time, Work at office,

Similar Jobs

Lupin Pharmaceuticals Inc.

Drug Safety Associate Job at Lupin Pharmaceuticals Inc.

 ...which focuses on generic and branded orally inhaled and nasal drug products. Somerset, New Jersey is home to one of Fifteen commercial...  ...experience in pharmacovigilance to join our team. As an Drug Safety Associate, you will support our Pharmacovigilance group with a focus on... 

Ztek Consulting

CRM SUPPORT SPECIALIST Job at Ztek Consulting

 ..., e.g. features releases and office hours. User Feedback Management & Insights: Collect and analyze customer feedback from user chats, super user community, usage analytics, ticket insights, using insights to make recommendations for service improvements and product... 

PTR Global

Datacenter Operations Specialist Job at PTR Global

 ...Position: Data Center Operations Support (Part time) Location: Harrisburg, PA Work hours: 2 days week 1, 3 days week 2 o Tuesday...  ...data center facility changes and maintenance. Support data cabling, including Network, SAN, KVM, or remote out-of-band management systems... 

Amtec Staffing

FAA Repair Technician Job at Amtec Staffing

 ...Thurs)6am - 4:30pm Experience: 1) Repair airplane/helicopter parts 2) Perform...  ...4) Troubleshoot 5) Soldering small parts 6) Read blueprints and Schematics...  ...operation. Ability to interpret and follow engineering prototype sketches. Assist in design changes... 

Ocean Casino Resort

Seasonal - Seamstress Job at Ocean Casino Resort

About the Role The Seamstress is responsible for fitting and altering all uniforms in accordance with procedures. Position Responsibilities Able to work with customers, fellow team members and Supervisors in a professional and courteous manner, promoting positive...