Job Description

Payroll Administrator

Vienna, VA 22180

12 months Contract

About the Position

The Payroll Administrator is responsible for administering, implementing, and developing payroll functions for employees across multiple states and overseas. This role includes managing payroll earnings, deduction programs, taxes, and garnishments while ensuring compliance with federal, state, and international employment regulations. The Payroll Administrator also assists in the preparation and processing of bi-weekly payroll and provides guidance to employees on payroll policies and procedures.

Responsibilities

• Ensure payroll data is complete, accurate, and reported to the general ledger, meeting standards required by federal and state agencies.
• Administer the Time and Labor (T&L) module of PeopleSoft to ensure timely and accurate employee payments and the legality of timecards.
• Develop and run queries to validate and identify T&L issues or discrepancies and design and implement solutions.
• Research and respond to production issues, communicating resolution options to staff and management.
• Perform checks and validations of payroll data from third parties and resolve exceptions.
• Monitor system performance and collaborate with HR and ISD analysts to coordinate issue resolution.
• Research and resolve paycheck discrepancies, leave balances, overpayments, and other related adjustments.
• Collaborate with HR business partners to ensure the availability of appropriate tax information and documentation, assisting with employee inquiries and problem resolution.
• Participate in testing, modifications, upgrades, and enhancements of the payroll system.
• Generate, analyze, and reconcile HR, T&L, and Payroll report data, preparing templates for testing.
• Train, advise, develop, and maintain procedural documentation and training materials on pay and timekeeping policies for staff and management.
• Partner with business units to ensure personnel changes are up-to-date and complete, avoiding adverse effects on business continuity.
• Serve as the point of contact for employees and management regarding payroll processing, pay and timekeeping policies, eligibility, employee status, etc.
• Administer the Employee Garnishment Program in accordance with federal and state laws from receipt to completion of orders.
• Ensure compliance with state and federal payroll laws, including validation of employee charges, adherence to the Fair Labor Standards Act (FLSA), company transfers, separation payouts, and other related areas.
• Prepare timesheets, reconcile pay/severance (bonus), and load Korean payroll for third-party vendors.
• Participate in projects aimed at optimizing payroll processes.
• Coordinate efforts among HR business partners to ensure proper maintenance and flow of employee data.
• Perform other duties as assigned.

Requirements

• Working knowledge of payroll systems (e.g., Oracle Cloud, PeopleSoft, HRIS, ADP) and the interrelations among data fields and panels within the system.
• Understanding of government regulations related to payroll taxes and processing.
• Extensive experience in data entry, reporting, and auditing.
• Proficiency in MS 365 (Excel, Word, PowerPoint).
• Effective skills in working with diverse internal and external contacts.
• Ability to manage multiple priorities independently and/or in a team environment to achieve goals.
• Strong research, analytical, and problem-solving skills.
• Advanced attention to detail, ensuring accuracy while meeting deadlines.
• Ability to exercise initiative and sound judgment in decision-making.
• Significant experience in handling highly confidential and sensitive situations.
• Effective verbal and written communication skills.
• Strong organizational, planning, and time management skills.
• Proficiency in database and presentation software.

Nice-to-Haves

• Bachelor's degree in a related field such as Human Resources, Accounting, or a similar discipline, or equivalent training and experience.
• Professional accreditation in payroll or HR from a recognized organization.
• Familiarity with Navy Federal Human Resources policies, procedures, and programs.
• Understanding of Navy Federal's functions, philosophy, operations, and organizational objectives.

Job Tags

Similar Jobs