Job Description

Nature of Work

The Office of Shared Administration (OSA) is excited to welcome applications for a Payroll Specialist position within the Office of Human Resources Management . If you're detail-oriented, thrive in a fast-paced environment, and want to play a key role in ensuring public employees are paid accurately and on time, this opportunity is for you!

As a Payroll Specialist, you’ll be responsible for managing and processing payroll for multiple state agencies, including the Departments of Health, Health Facilities, and Human Services . You’ll help ensure every paycheck is accurate, every tax and deduction is correct, and every employee gets the support they need when it comes to payroll-related questions.

Key Responsibilities Include:

• Accurately enter employee payroll data—including direct deposits, tax withholdings, and insurance deductions—into wvOASIS , West Virginia’s statewide HR, finance, and payroll system.
• Review, approve, and troubleshoot electronic timecards in UKG (formerly Kronos) .
• Generate and analyze reports using wvOASIS Business Intelligence to ensure accurate pay, retirement contributions, and tax withholdings.
• Prepare and verify annual increment pay and reconcile other payroll transactions such as workers’ compensation , buy-backs, and labor adjustments.
• Process final payments and financial documentation related to dismissals, interest payments, and deposits.
• Serve as a knowledgeable resource for employees—new, current, and former—by providing timely, helpful support on all payroll matters.
• Take on other payroll-related duties as needed to support the success of our team.

Why You Should Apply:

• You'll be part of a collaborative team that supports vital state agencies.
• Your work directly contributes to the well-being of thousands of public service employees.
• You'll develop valuable skills in state payroll systems and financial reporting.
• Opportunities for advancement and professional growth.

Preferred Qualifications:

• Strong computer skills and high attention to detail are essential.
• Prior payroll experience is highly preferred, especially within public or large-scale organizations.

Minimum Qualifications

Training: Bachelor's degree from a regionally accredited college or university.

Substitution: Candidates may substitute related experience for the required education at the rate of one (1) year of experience for thirty (30) semester hours of education.

Experience: Two (2) years of full-time or equivalent part-time paid professional human resources, payroll, bookkeeping or accounting experience.

Substitution: Graduate coursework from a regionally accredited college or university may substitute for the required experience at the rate of one (1) year of experience for fifteen (15) semester hours of education.

Promotional Only: Four (4) years of full-time or equivalent part-time paid experience as a Human Resources Associate.

Note: A valid driver's license may be required.

Other Information

One year of full-time or equivalent part-time paid professional supervisory and/or management experience may substitute for the required experience on a year-for-year basis.

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