Job Description

Our client, a prestigious family office based out of San Francisco, is looking for a motivated Personal Assistant to support head of household. The ideal candidate is a highly organized and polished individual who is able to multitask, pay attention to details, and handle a constantly changing schedule. A love for fashion is a huge plus! Must be able travel with Principal.

Salary Range:

$130,000-$150,000k base + OT + generous benefits

Responsibilities:

• Schedule and coordinate Principal’s calendar; schedule calls & meetings, coordinate activities, manage relationships and information flow with all business associates,
• Schedule and confirm personal appointments and reservations
• Arrange worldwide travel and accommodations of Principal’s business and personal travel
• Accompany principal on trips including packing and unpacking
• Coordinate flight schedule with Aviation Team
• Book accommodations and reserve ground transportation between airport, hotel, board meetings, and outside dinners
• Assist with receiving, screening, and routing incoming telephone calls, mail, publications and correspondence; proactively handle information requests and maintain call log
• Organize, package, ship and receive deliveries and packages for household and Principal
• Collaborate with Estate Manager to assist managing the Estate and grounds
• Coordinate events taking place at the Estate in conjunction with other Estate staff (Estate Manager, Executive Assistant, Personal Chef, and Housekeeper)
• Assist with organization of areas of the Estate, including stocking miscellaneous household items
• Assist with purchasing gifts and errands
• Maintain files in an organized manner with appropriate safeguarding of confidential information
• Help pack and unpack Principal
• Travel as needed
• 5 days on site
• Overtime required

Requirements:

• Excellent interpersonal skills to establish and maintain support
• Superior process and time management skills
• Tech savvy candidate who can leverage technology and is proficient in modern technology including knowledge of MS Office Suite (particularly Microsoft Outlook)
• Understanding that the highest levels of confidentiality and discretion are required at all times
• General understanding of household mechanical systems, appliances, technology and routine maintenance practices of these systems
• Must be a self-starter and team player
• Flexible scheduling with availability to work overtime
• Valid driver’s license
• 4-Year degree from accredited college or university preferred

Please submit your resume to apply!

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