Personal Assistant Job at Career Group, San Francisco, CA

STZzclh0Y1hKWGlzR2dLRXN5Q2l5TUlTNUE9PQ==
  • Career Group
  • San Francisco, CA

Job Description

Our client, a prestigious family office based out of San Francisco, is looking for a motivated Personal Assistant to support head of household. The ideal candidate is a highly organized and polished individual who is able to multitask, pay attention to details, and handle a constantly changing schedule. A love for fashion is a huge plus! Must be able travel with Principal.

Salary Range:

$130,000-$150,000k base + OT + generous benefits

Responsibilities:

  • Schedule and coordinate Principal’s calendar; schedule calls & meetings, coordinate activities, manage relationships and information flow with all business associates,
  • Schedule and confirm personal appointments and reservations
  • Arrange worldwide travel and accommodations of Principal’s business and personal travel
  • Accompany principal on trips including packing and unpacking
  • Coordinate flight schedule with Aviation Team
  • Book accommodations and reserve ground transportation between airport, hotel, board meetings, and outside dinners
  • Assist with receiving, screening, and routing incoming telephone calls, mail, publications and correspondence; proactively handle information requests and maintain call log
  • Organize, package, ship and receive deliveries and packages for household and Principal
  • Collaborate with Estate Manager to assist managing the Estate and grounds
  • Coordinate events taking place at the Estate in conjunction with other Estate staff (Estate Manager, Executive Assistant, Personal Chef, and Housekeeper)
  • Assist with organization of areas of the Estate, including stocking miscellaneous household items
  • Assist with purchasing gifts and errands
  • Maintain files in an organized manner with appropriate safeguarding of confidential information
  • Help pack and unpack Principal
  • Travel as needed
  • 5 days on site
  • Overtime required

Requirements:

  • Excellent interpersonal skills to establish and maintain support
  • Superior process and time management skills
  • Tech savvy candidate who can leverage technology and is proficient in modern technology including knowledge of MS Office Suite (particularly Microsoft Outlook)
  • Understanding that the highest levels of confidentiality and discretion are required at all times
  • General understanding of household mechanical systems, appliances, technology and routine maintenance practices of these systems
  • Must be a self-starter and team player
  • Flexible scheduling with availability to work overtime
  • Valid driver’s license
  • 4-Year degree from accredited college or university preferred

Please submit your resume to apply!

You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the Fair Chance Initiative for Hiring.

Job Tags

Worldwide, Flexible hours,

Similar Jobs

Sunbelt Staffing

Music Therapist Job at Sunbelt Staffing

 ...Were seeking compassionate, board-certified Music Therapists to join our home health and hospice team. In this role, youll bring the healing power of music directly to patients in their homeshelping them manage pain, express emotion, and enhance their overall quality... 

Oscar

Journeyman Electrician Job at Oscar

 ...control systems , and associated components in commercial and industrial environments. The ideal candidate is a licensed journeyman electrician , highly proficient in lighting controls , and a strong problem solver who thrives in a dynamic field environment. Key... 

Liberty Health

HOSPICE AIDE - CNA Job at Liberty Health

 ...appropriate documentation as required. Job Requirements: High school diploma or equivalency, successful completion of a Board of Nursing approved training and competency evaluation program, current listing with the Division of Facility Services Registry, and one year... 

In-Flight Crew Connections

G280 Co-Pilot Job at In-Flight Crew Connections

 ...responsible for the safe and efficient operation of the companys Gulfstream G280 aircraft. You will work alongside a team of experienced aviation professionals in a dynamic, mission-driven environment supporting global business travel. Responsibilities: Assist the... 

CHS Inc.

Refinery Process Safety Specialist Job at CHS Inc.

 ...19 countries. At CHS, we are creating connections to empower agriculture.**Summary**CHS has an exciting opportunity at our Oil Refinery facility in **Laurel, MT.** In this role, you will support and enhance the refinery's safety management system, with a strong focus...