Administrative Assistant II (for Faculty) - HYBRID Job at TalentBurst, an Inc 5000 company, Cambridge, MA

SWE0cVZOY1NJMytxSGdTQnNTYXB5c0VRNWc9PQ==
  • TalentBurst, an Inc 5000 company
  • Cambridge, MA

Job Description

Job - Administrative Assistant II (for Faculty)

Location – Cambridge, MA 02138 ( the first couple of weeks, we'll be require fully in-person, but a hybrid schedule will be possible with our standard minimum of 3-days on campus. Mondays will have to be an in-person day, however)

Duration – 3+ months (There is some potential for extension or conversion but that is not guaranteed.)

Pay rate - $ 40.00/hr.

Work Schedule: 35 hours/week

Some familiarity with course management service such as Canvas, being comfortable with processing financial reimbursements, and to be able to work quickly. This person will be coming on during the run-up to the start of the year and there will be a fairly large number of courses that will need to be set-up quickly and accurately.

Position Description:

  • Sets up and administers systems and processes for a department.
  • Prepares documents for articles, cases, and presentations which may include proofreading, formatting exhibits and citations.
  • Intermediate or better proficiency in MS Office, and willingness to learn Harvard systems, is required.
  • Supports faculty when they are teaching including preparing handouts for class, coordinating arrangements for class visitors. Participates in proctoring exams.Coordinates audiovisual support for the classroom as needed.
  • Responsible for maintaining information on course website, producing seating charts, updating class lists, etc.
  • Manages complex calendars, scheduling appointments with students and others, making room and catering arrangements as necessary, and preparing documents for meetings. Coordinates complex travel arrangements.
  • Prepares itineraries and documents to facilitate faculty travel.
  • Assesses different itineraries for cost, convenience, and faculty preferences and arranges for travel visas. Prepares and processes expense reimbursements in a timely and accurate manner. Performs basic online research. Obtains books, articles, and other information.
  • Maintains accurate and organized electronic and paper files for faculty. Practices careful version control of all documents with logical naming conventions.
  • Greets visitors as primary contact on faculty member's behalf, and responds to phone calls, faxes, voicemail, and emails in a timely manner. Orders office supplies.
  • Willingness to explore and learn new software and applications.
  • The successful candidate will thrive in a committed and collaborative community that encourages creativity and values novel approaches to solving problems, and continually builds upon best-practices and lessons learned.

Job Tags

Similar Jobs

Hudson Talent Solutions

Restaurant General Manager Job at Hudson Talent Solutions

 ...We are looking for an experienced and driven Restaurant Manager to support daily operations at a high-volume, full-service concept in the...  ...Position Purpose The Restaurant Manager supports the General Manager in leading all front- and back-of-house operations.... 

LHH

Senior Production Planner Job at LHH

 ...Senior Production Planner Location: Concord,, CA (On-site) Compensation: $60$72/hour Employment Type: Temp-to-Hire Responsibilities...  ...on-time delivery. Develop and maintain master production schedules, ensuring material, labor, and capacity alignment. Lead... 

Friedman's Home Improvement

Assistant Store Manager Job at Friedman's Home Improvement

 ...Improvement retail store in Petaluma. Hours are to meet the needs of the retail business, Sunday Saturday. Ability to work holidays and weekends. Friedmans Home Improvement is proud to be an Equal Opportunity Employer, committed to a diverse and inclusive work... 

Waaree Solar Americas Inc.

Production Supervisor Job at Waaree Solar Americas Inc.

 ...off. LOCATION: 2439 Discovery Hills Parkway, Brookshire, TX 77423 Job Summary Statement: We are seeking a dedicated Production Supervisor to oversee our manufacturing operations in Brookshire, Texas. The Production Supervisor will be responsible for coordinating... 

Morgan, Lewis & Bockius LLP

Junior Full Stack Software Developer Job at Morgan, Lewis & Bockius LLP

 ...of commerce, law, and government across North America, Asia, Europe, and the Middle East, is seeking to hire a motivated Junior Full-Stack Developer to support the development of modern, cloud-based web applications. This role is ideal for someone early in their career...